Fiscal Coordinator - Accounts Payable
Salary Range: $47,618 - $57,141 Annually
About the Role
GGRC is currently hiring for a Fiscal Coordinator - Accounts Payable to process incoming invoices from vendors in preparation for electronic fund transfers and check runs.
Responsibilities
- Verify details of vendors' billing information from vendor and make adjustments if needed
- Verify invoice data and reconcile billing hours against authorized hours, service month, and signature
- Generate turnaround invoices to vendors
- Generate monthly provider checks
- Ensure that the monthly check run is completed on-time and without discrepancies
- Analyze, research, and collect any possible overpayment
- Follow up and ensure state law-required documents as backup for payment
- Prepare manual checks, mail manual and computer-generated checks and invoices with flyers
- Mail annual 1099 forms
- Update and maintain hold check list and check log
- Prepare/analyze reports
- Prepare fund transfer requests and bank transmittals
- Train new electronic billing and electronic attendance vendors
- Perform filing, filing maintenance, and file purging duties
- Prepare and complete vendors' audit confirmation letter
- Prepare tax levy, consignment, and audit materials
- Prepare annual rollover for authorization units
- Prepare information for internal audit and state audits
- Communicate and resolve issues with vendors, staff, and management
- Fill in numerous functions within the department as needed
- Interact with and assist other internal units
- Participate in special projects and assist with additional duties or tasks as assigned
- Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
Requirements
- 4+ years post-secondary education
- Bachelor's Degree or equivalent may be substituted for two years of work experience
- 4+ years professional experience in accounting or related field
Skills
- Written communication: ability to develop standard business communications, using proper grammar, spelling, and punctuation
- Use of discretion and ability to maintain confidentiality
- Knowledge of accounting principles
- Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, or similar software applications
- Ability to operate basic office equipment, including scanners, copiers, faxes, phones
- Strong customer service and problem-solving skills
- Ability to work with all levels within the organization
- Oral communication: ability to convey complex information and ideas in a clear, concise, and professional manner
- Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
- Comprehensive benefits package including Medical and Dental benefits with a generous employer contribution
- Additional employer-paid Life, Disability, and Vision coverage
- 10% employer contribution to a 403(b) retirement account
- Generous time off benefits: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal days, and up to 5 paid days for continuing education
About GGRC
GGRC values diversity and believes in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community-minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her, or their own life. We approach each person as an expert on his, her, or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member, or other stakeholder).