Financial Coordinator - Accounts Payable

About the role

The Financial Coordinator – Accounts Payable is responsible for managing all financial and administrative duties related to vendor payments, ensuring timely and accurate processing of invoices and checks. This role also involves overseeing the entry of transactions into the ERP system and maintaining the vendor database.

Responsibilities

• Manage electronic purchase orders.
• Code invoices to the proper general ledger, department, and project accounts.
• Prepare invoices, checks, and other records, reviewing for accuracy and ensuring timely payment.
• Manage contractors and vendor database to support reporting and analysis.
• Provide customer service for vendor inquiries.
• Complete new vendors' applications.
• Back up to the Restricted Funds Coordinator for remote check deposits.
• Carry out general office duties, such as photocopying, filing, faxing, and preparing and distributing correspondence.
• Prepare monthly activity reports.
• Attend required staff meetings, trainings, and conferences.
• Represent Arkansas Foodbank in the community as needed.

Requirements

• Associate degree in accounting or equivalent combination of education and experience.
• At least two years of accounting or financial experience.
• Familiarity with computer operations, including Microsoft Office Word and Excel.
• Valid Arkansas driver's license and proof of insurance.

Qualifications

• Ability to make independent judgments with significant impacts on the organization.
• Experience formulating, initiating, and administering policies and procedures for effective fiscal control.
• Effective communication skills in both oral and written formats.
• Ability to multi-task, organize, and prioritize work to meet deadlines.
• Professional interaction with colleagues and external customers.
• Teamwork and ability to work independently while coordinating efforts with others.
• General office duties, including photocopying, filing, faxing, and preparing and distributing correspondence.

Skills

• Ability to make independent judgments which have highly significant impacts on the organization.
• Ability to formulate, initiate, and administer policies and procedures for effective fiscal control.
• Ability to communicate effectively in oral and written formats.
• Perform quality work within deadlines with or without direct supervision.
• Ability to multi-task, organize, and prioritize work in order to meet deadlines.
• Interact professionally with other employees and external customers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with others.
• Carry out general office duties, as they apply to the aforementioned areas of responsibility on an as-needed basis, including photocopying, filing, faxing, and preparation and distribution of correspondence.

Benefits

Arkansas Foodbank team members will demonstrate a commitment to our mission and to the fight against hunger in Arkansas. They must have a clear understanding of and ability to articulate the mission and vision of Arkansas Foodbank and a desire to work with diverse populations. Team members must exemplify Arkansas Foodbank values while representing the organization at public, social, and business settings.

Pay

The salary range for this position is $40,000 - $50,000 annually.

Schedule

The Financial Coordinator – Accounts Payable will typically work Monday through Friday from 8:00 AM to 5:00 PM, with occasional evening or weekend work as needed.