Coordinator - Accounts Payable

Responsibilities

• Process high-volume invoices, ensuring accuracy, proper coding, and required approvals.
• Research procurement-related issues, discrepancies, and supplier invoicing or purchase order mismatches.
• Perform invoice and purchase order reconciliation, ensuring accurate 2-way and 3-way matching.
• Act as the primary point of contact for resolving discrepancies in pricing, receipts, and invoicing.
• Review purchase orders, invoices, and receipts to ensure compliance with organizational policies.
• Communicate directly with suppliers and internal stakeholders to resolve issues and maintain strong vendor relationships.
• Collaborate with Accounts Payable and Supply Chain teams to ensure invoices are cleared and ready for payment.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and follow up on missing invoices, receipt issues, or outstanding items.
• Maintain accounts payable and procurement records to ensure accuracy, completeness, and compliance.
• Use financial and supply chain data to analyze trends in exceptions, identify root causes, and recommend process improvements.
• Track and monitor discrepancies, ensuring timely resolution and escalation when necessary.
• Afford assistance with month-end close activities, including accruals and reporting.
• Prepare documentation and reports to support audits and financial reporting accuracy.
• Ensure adherence to internal controls, regulatory requirements, and company policies.

Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred
• 5 years of accounts payable or related experience
• Certified Accounts Payable Professional (CAPP) preferred
• Strong knowledge of accounts payable processes and procedures
• Experience with Premiere or similar ERP systems; Microsoft Excel
• High attention to detail and accuracy
• Strong organizational and time management skills
• Effective communication and problem-solving abilities