Fiscal Clerk

Location: Baltimore County District Court, 120 East Chesapeake Avenue, Towson, MD 21286

Salary: $54,199

About the role

This is a clerical position performing accounting functions in the District Court of Baltimore County. Fiscal Clerks are responsible for reviewing and verifying the work of cashiers and for recording, processing, maintaining, and reconciling financial transactions.

Responsibilities

• Reviews and verifies the work of cashiers including validation of payments, overages, shortages, voids, and cashiering reports.
• Handles financial transactions including accounts receivables, deferred payments, bond forfeitures, requests for recordings and transcripts, daily deposits, and account reconciliations.
• Reconciles agency accounting systems to fiscal accounting systems, locates and researches differences, traces discrepancies, completes adjustments, and maintains audit requirements.
• Verifies commissioners cash bonds, receipts, and transmittals; makes related entries into MDEC.
• Verifies and tracks external bonds.
• Provides interpretation and guidance to employees, district court headquarters, related agencies, and the public regarding fiscal operations.
• Creates, updates, and implements automated spreadsheets, ledgers, and reports using accounting software packages.
• Remains up to date and accountable for accounting policies and procedures (both internal and District Court Headquarters), Gears procedures, and auditing requirements.
• Reports all errors and problems to the accounting supervisor.
• Completes additional assignments, training, tasks, and projects as assigned by the Fiscal Acct Supervisor, Administrative Clerk, or District Court Headquarters.

Requirements

Education: High school diploma (or GED Equivalent).

Experience: Two (2) years of fiscal or accounting work experience.

• A Bachelor’s Degree may substitute the required work experience.
• A Paralegal/Associate’s Degree or 60 college credits may substitute the required work experience.
• A Paralegal Certificate may substitute one (1) year of required work experience.

Skills

Knowledge of:

• Generally Accepted Accounting Principles (GAAP) or Governmental Accounting and Financial Reporting Standards (GASB).
• Principles and practices of bookkeeping and accounting in order to review, verify, record, adjust, and balance financial transactions.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.

Skill in:

• Managing priorities to meet critical deadlines while multitasking.
• Customer service and handling problems tactfully and patiently.
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
• Accuracy and attention to detail.
• Analyzing records, reports, and other business and financial documents and noting details and facts pertinent to the audit assignment.
• Organization and time management.
• The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.

Ability to:

• Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts.
• Communicate clearly, tactfully, and effectively both verbally and in writing.
• Learn and apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers.
• Perform a full range of basic accounting procedures.
• Interpret, apply, and follow a variety of written or verbal instructions.
• Establish and maintain effective working relationships with other employees, superiors, and/or the general public.
• Exercise tact, diplomacy, and impartiality in dealing with the public.
• Perform all the essential functions of the position.
• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Physical Requirements

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools

• Personal computer
• Scanner
• Copier/fax machine
• Calculator
• Telephone

These tools are used to process the daily accounting work and to communicate with the general public, attorneys, and other government agency representatives.

Software and Computer Skills

• MDEC is used to verify and update the case financials as needed.
• Excel is used to verify accounting data and totals, record adjustments, chargebacks, deposits, etc.
• Outlook and Teams are used to communicate with coworkers, other departments, and District Court Headquarters.
• Adobe is used to view, create, and modify PDF documents.

Benefits

The Maryland Judiciary offers a generous benefit package including:

• Medical, dental, and vision insurance
• Life insurance
• Paid time off and paid holidays
• Tuition assistance
• Continuing education programs
• Employee assistance programs
• State Retirement and Pension plans

Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Schedule

Full-time