Account Clerk - Fiscal

About the role

This is specialized clerical work in the maintenance of financial records, including general office functions. Employees in this class are responsible for the more complex clerical tasks involved in maintaining journals, ledgers and other manual and digital fiscal records and reviewing vouchers and other accounting forms for proper classification. Work requires the application of bookkeeping knowledge and routine account maintenance. It is performed according to established procedures. Work is reviewed through audits of financial reports and statements, as well as observation of the daily processing of the workload. Work may involve use of data entry and database systems.

Responsibilities

• Maintain manual and digital processing of registers, invoices, contracts and the control account ledgers by checking vouchers and other forms for accuracy, completeness and proper classification account code, by posting information and by balancing accounts and/or assisting in preparing reports, statements and trial balances.
• Check bills, invoices, vouchers and other records for accuracy, completeness and classification; matches forms and maintains a variety of lists and registers.
• Post records to manual or digital registers and accounting systems maintained in county databases.
• Assist in the compilation of figures for budget preparation.
• Perform routine office functions such as filing, answering the telephone, and greeting the public.
• Perform related work.
• Perform other duties as assigned, relevant to the agency.

Knowledge, Skills, and Abilities

• Knowledge of:
• Bookkeeping principles and practices.
• Standard office procedures
• Microsoft Office programs including Access, Word, PowerPoint, and Excel and other database programs.
• Skill in:
• Billing Process
• Invoicing
• Document Management
• Financial Analysis
• Financial Reporting
• Internal Communications
• Budget Forecasting
• Ability to:
• Learn departmental accounting procedures.
• Make arithmetic computation accurately and rapidly.
• Apply bookkeeping principles and maintain moderately complex records.
• Prioritize tasks and meet deadlines.
• Process confidential information.
• Represent ideas effectively, concisely and accurately, both orally and in writing and present themselves in a professional manner.
• Handle cash and monies
• Work in a team environment.
• Respond to Public Health emergencies.

Qualifications

• High School Diploma or GED equivalent.
• One (1) year of experience in general office work in the maintenance of financial records, which includes typing, word processing or data entry.

Benefits

• Fringe Benefits
• Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.
• Perks Working for ACHD
• Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.

Skills

• Bookkeeping principles and practices.
• Standard office procedures
• Microsoft Office programs including Access, Word, PowerPoint, and Excel and other database programs.
• Billing Process
• Invoicing
• Document Management
• Financial Analysis
• Financial Reporting
• Internal Communications
• Budget Forecasting

Pay

Hourly: $20.60
Annual: $42,848.00

Schedule

Full-Time, Entry Level.

Qualifications

• High School Diploma or GED equivalent.
• One (1) year of experience in general office work in the maintenance of financial records, which includes typing, word processing or data entry.

Residency

Residency: Allegheny County within 1 year.

Veterans' Preference

Veterans' Preference: Will be awarded to eligible candidates.