Fiscal Analyst II

Position Summary

Provide and coordinate fiscal support to an assigned department; analyze and maintain accounting records for budgetary expenditures, revenues for grants and/or other city funded programs; prepare a variety of financial reports and perform a variety of technical tasks relative to assigned area of responsibility.

Essential Functions

• Participate in the preparation of the comprehensive annual financial report;
• Prepare trial balances and financial statements;
• Provide technical assistance to independent auditors.

Supplemental Functions

• Maintain and analyze the accounting records for grants awarded to the City;
• Monitor grant expenditures for compliance with Federal and State guidelines;
• Interpret grant guidelines for other City departments.

Job Responsibilities

• Coordinate fiscal support and analysis to an assigned department;
• Aid in planning, developing, and coordinating fiscal year budgets;
• Prepare forecasts for assigned operating budgets;
• Monitor and analyze expenditures.

Technical Tasks

• Analyze budget trends related to revenues and expenditures;
• Identify areas of concern;
• Recommend appropriate actions.

Financial Reporting

• Prepare financial status reports for all operating fund programs;
• Display budget expenditures, balances, projections and relevant financial information.

Grant Management

• Assist in analyzing and reconciling asset and liability account;
• Assist in preparing journal vouchers for corrections;
• Process monthly transfers as required.

Financial Planning and Analysis

• Calculate funding for supplemental agreements;
• Determine source of funds and authorize increase to encumbrance;
• Determine additional funding sources.

Accounting and Reconciliation

• Revise any incorrect transactions or activities;
• Prepare financial status reports and requests for funds and submit to appropriate agency;
• Initiate, research, and authorize reimbursement to the City from State and Federal agencies;
• Maintain files for auditing purposes.

Accounts Receivable

• Oversee assigned department accounts receivable procedures;
• Analyze and audit accounts receivable forms;
• Prepare a variety of financial reports on fiscal activities and operations;
• Aid in the update of the City's long term financial plan.

Committee Work and Presentations

• Serve as staff on a variety of committees;
• Prepare staff reports and make presentations to various City agencies as necessary.

Balance Sheet and Bank Statement Reconciliation

• Reconcile a variety of balance sheet accounts and bank statements for non-common fund accounts;
• Review journal voucher requests for accuracy.

Accounts Receivable Billing

• Prepare accounts receivable billing in compliance with contracts, amortization schedules and other regulations;
• Maintain accounts receivable logs, files and records.

Financial Planning

• Plan, direct, and manage long and short-term financial planning and daily financial activities including bond sales and meetings with underwriters.

Annual Audit Support

• Respond to and resolve issues raised by outside independent auditors during the annual audit.

Budget Preparation

• Prepare the annual budget revenue and expenditure;
• Prepare monthly financial reports.