Fiscal & Business Analyst II

About the role

This is a professional position providing financial analysis and projections, budget management, and fiscal resource management for a complex program or department with multiple grant, auxiliary, and/or foundation funding sources. The primary purpose of this position is to analyze financial and accounting data and keep management and/or faculty investigators informed on the financial and budget status of the unit.

Responsibilities

• Balances the budget(s) by performing a detailed review and analysis of the actual vs. budget for numerous accounts.
• Advises management of potential areas of over/under allocation, and when any budget transfers need to take place.
• Prepares financial reports, statements and spreadsheets to consolidate financial activities, which are utilized by management, PIs and/or accountable officers.
• Reconciles all accounts such as grants, USF Foundation, Research Foundation, Auxiliary accounts, etc. and resolves any discrepancies.
• Maintains an additional 'shadow' financial system.
• Prepares and develops financial projections/forecasts, "what if" scenarios, budget control systems, cash management systems, etc. and works with management on financial planning and reporting at monthly, quarterly and yearly intervals.
• Gathers data and assists in the preparation of the yearly operating budget plan to be submitted to the central Budget office and/or other administrative departments.
• Aids in budget development and other grant related fiscal activities.
• Manages cash flow for an Auxiliary operation, department, or grant by monitoring expenditures, requesting funds, preparing cash operating plans, etc.
• Recommends appropriate accounting controls to be implemented and, in coordination with Associate Director of Finance, develops new and/or makes revisions to previous fiscal procedures for the department, division, grant or college.
• Maintains oversight of purchasing related activities ensuring compliance with USF policies and OMB guidelines, and appropriate spending limits.
• Monitors payroll expenses and advises on appropriate chartfields/accounts for salary expenditures.
• Assists in planning for future salary & rate budget allocations.
• Serves as a liaison with other USF departments and/or external agencies by problem solving, resolving budget issues, and providing appropriate information for various financial, budget or grant related inquiries.
• Performs other program, grant, auxiliary or department specific financial or budget related activities, accounts payable / receivable, procurement, and travel / personal reimbursements.
• Prepares annual budgets for assigned programs to submit to Financial Leadership.
• Analyzes departmental financial statements including review of budget to actuals, variances on all funding sources including auxiliary, grants, agency, convenience, USF Research Foundation and USF Foundation funds.
• Completes in-year forecasting and prepares historical trend analysis reports.
• Reviews and makes adjustments to initial reconciliations completed by Fiscal & Business Specialists.
• Aids in the compilation of annual budgets from individual units to balance to college control controls.
• Analyzes auxiliary income for UBI and prepares appropriate paperwork.
• Prepares Funding Commitment to ensure college is balanced to control totals.
• Hires, trains and coaches student employees who assist with reconciliations.
• Performs other duties as assigned.

  Qualifications

  • A Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 2-4 years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or five years fiscal related work experience.
  • Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
  • Knowledge, Skills & Abilities:
    • Analytical thinking skills.
    • Problem solving.
    • Ability to work within a team.
    • Effective communication skills.
    • Excellent customer service skills.
    • Analytical knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.
    • Must possess attention to detail and organizational skills.

  About Us

  Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

  Compliance and Federal Notices

  This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting accommodations.