Fiscal Affairs Manager

About the role

The Fiscal Affairs Manager for the Office for Student Success and Achievement (OSSA) leads the office's business operations and strategy and develops strategic solutions that support business success across the division.

Responsibilities

• Financial Duties: Create, project, and record fiscal year budgets; perform monthly budget reviews and document results for the Office for Student Success and Achievement. Facilitate the annual Budget Planning and Salary Setting process. Supervise business office staff and ensure all UGA policies and procedures are followed and established deadlines are met, including expenditures, records, payroll, sponsored projects, P-Card, and other financial activities. Manage complex grant budgets, purchasing, accounts payable, and accounts receivable (invoicing). Prepare financial statements and required monthly reports, both detailed and summary, for all funding sources; track expenditures against allocated funds and report monthly. Approve departmental financial expenditures. Attend monthly VPI financial workshops.
• Supervision + Leadership: Recruit, onboard, and supervise staff members to ensure effective team performance and all UGA policies and procedures are maintained, and established deadlines are met (expenditures, records, payroll, sponsored projects, P-Card and all other financial aspects). Provide mentorship and support to staff, enhancing the management of finance, human resources, and business operations. Build and maintain strong relationships with internal and external stakeholders. Key stakeholders include OSSA faculty and staff, the Office of Instruction, and UGA Finance & Administration. Contribute to the implementation of strategic planning and program assessment to enhance work, ensuring it meets the needs of students and aligns with OSSA institutional goals. Attend Leadership Team meetings to engage in strategic discussions and contribute to organizational priorities.
• Human Resources + Payroll: Guide the completion of all HR functions including but not limited to payroll processing, leave requests approvals, and annual review process to be conducted prior to deadlines; attend monthly VPI HR meeting; maintain personnel files; participate and coordinate searches as needed. Create Salary Action, Supplements and Special Pay salary requests and confirm forms are complete prior to director’s review and approval; submit to workflow and track through completion. Provide guidance to supervisors around human resources, review employee contracts, request revisions and completion; communicate annual performance review process and adherence to deadlines and maintain employee performance evaluation records; perform annual leave audit. Assist the director and leadership team by providing guidance and support on a range of human resources matters, including hiring, onboarding, restructuring, compensation, employee relations, and compliance with institutional policies and procedures. Initiate, review, and approve UGAJobs actions as needed.
• Cross-Functional Support and Special Projects: Support the Director and Leadership Team by monitoring and evaluating work methods and work performance, procedures and plans, including special projects and initiatives. Ensure compliance with UGA policies and procedures. Provide guidance and support on strategic planning and program assessment. Engage in cross-functional teams to drive organizational goals.

Qualifications

• Bachelor’s degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience.

Skills

• Ability to develop, project, and manage complex budgets across multiple funding sources with a high level of accuracy.
• Skill in preparing, analyzing, and communicating financial data to support planning, compliance, and decision-making.
• Strong understanding of UGA financial, HR, and administrative policies and the ability to ensure consistent compliance.
• Ability to recruit, supervise, and develop staff while fostering accountability, collaboration, and high performance.
• Strong organizational skills with the ability to prioritize work, manage multiple deadlines, and maintain efficient operations.
• Strong written and verbal communication skills with the ability to clearly convey information and work effectively with various stakeholders.
• Ability to work independently while maintaining a service-focused mindset.
• Experience with HR processes, payroll, and administrative operations, preferably within an academic or higher education environment.
• Ability to assess issues, manage competing priorities, and develop practical, effective solutions.
• Ability to work effectively as a member of a team and build strong relationships across departments and with external partners.
• Advanced Microsoft skills, including: Microsoft Word Spell and grammar check, Create/modify styles, tables, insert images and objects, Manipulation of various file formats, Excel Use of formulas, Multiple sheets in workbooks, Formatting, etc., Printing spreadsheets, Ability to mail merge with various data source formats to create customized letters, e-mails, labels, etc., PowerPoint Create and update presentations, Outlook Calendar entries and contacts.
• Confidentiality due to the nature of the position, the employee will demonstrate the ability to use independent judgment and discretion with confidential information.

Physical Demands

Standard office environment. Travel around campus for occasional material distribution and meetings. Driving to perform job-related duties.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)?

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.