FISCAL ACCOUNTS CLERK II
for section headings. Use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve all substantive information, but remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove filler like "commensurate with experience" etc.
We need to decide which sections to include: About the role (maybe Main Purpose of Job). Responsibilities (POSITION DUTIES). Requirements (Minimum Qualifications). Qualifications (maybe Desired Or Preferred Qualifications). Skills? Not explicit. Benefits (there's a Benefits section but it's just "STATE OF MARYLAND BENEFITS" with no details; we need actual content. The posting says "Benefits STATE OF MARYLAND BENEFITS" but no specifics. That's likely placeholder; we should not create Benefits section unless posting actually states them. It just says "Benefits STATE OF MARYLAND BENEFITS" with no detail; that's not substantive. So we omit Benefits.
Schedule: not mentioned.
Pay: not mentioned.
We need to include sections only when there is real specific content.
Thus sections: About the role (Main Purpose of Job), Responsibilities (POSITION DUTIES), Requirements (Minimum Qualifications), Qualifications (Desired Or Preferred Qualifications), Special Requirements (maybe as its own section), Selection Process, Examination Process.
We must not include filler like "FURTHER INSTRUCTIONS" which is application instructions; remove.
We need to preserve all substantive info: include details like location, grade, etc? The instructions say do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. Location and grade could be minor metadata; we could include in a short
after heading? But we need to decide if we include them. The location and grade are specific info; maybe we can include in About the role section as a paragraph.
We must not repeat job title. The job title is not given explicitly but we can infer "Finance Division" role? Not needed.
We need to output only HTML fragment.
Let's extract content:
Introduction: internal recruitment for Maryland State Police employees only, etc. That's mostly instructions; we should remove boilerplate like "Please fill out the application completely", etc. That's application instructions; remove.
Main Purpose of Job: The incumbent prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations. Ensure the information on the invoices are correct and ready to be processed by Accounts Payable staff. If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level; monitors and responds to questions in the default accounts payable email; checks to see if receiving has been logged into FMIS, if so, prints & attaches to invoice; determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing. Update and maintain contact list for all invoice approvers. This position also researches discrepancies and past due account balances on invoices and takes the necessary corrective actions to resolve issues as they arise. In addition, the incumbent communicates with both internal and external customers regarding invoices and/or delinquent accounts.
POSITION DUTIES: basically repeats same content as above, with two sub-sections: Emails & Incoming mail- (same as main purpose) and Back-Up Invoice Processing - (details). We need to preserve all substantive info, but avoid duplication. We can combine duties into a list.
Minimum Qualifications: Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions. Notes: Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.
Desired Or Preferred Qualifications: Preference will be given to applicants who possess the following preferred qualifications. It is important that you include clear and specific information on your application regarding your qualifications. Preferred Qualifications Experience working with Financial Management Information Systems (FMIS). Experience using Microsoft Excel and Google Workspace applications.
Special Requirements: Candidates for this classification will be subject to a complete criminal background investigation and a polygraph examination before permanent appointment can be made. A criminal conviction record may be grounds for rejection of the applicant. Employees in this classification are assigned duties which will require the individual to be examined by a physician. After an offer of employment, applicants will be given a medical examination to certify the ability to perform the essential job functions.
Selection Process: The selection process for this recruitment will involve a review of each application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED category and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select the individual to fill the vacancy.
Examination Process: The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.
We also have location and grade: GRADE ASTD10 LOCATION OF POSITION Maryland State Police Finance Division 1201 Reisterstown Road Pikesville, MD 21208. This is minor metadata; we can include as a short
maybe under About the role.
We must not include application instructions like "NOTE: Currently, applicants are limited to uploading one file..." etc. Remove.
We must not include EEO boilerplate at end.
Now construct HTML.
We'll have:
About the role
Grade: ASTD10. Location: Maryland State Police Finance Division, 1201 Reisterstown Road, Pikesville, MD 21208.
Main Purpose of Job: ...
But we could combine Main Purpose of Job as a paragraph.
Better: About the role
Grade: ASTD10. Location: Maryland State Police Finance Division, 1201 Reisterstown Road, Pikesville, MD 21208.
The incumbent prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations. Ensure the information on the invoices are correct and ready to be processed by Accounts Payable staff. If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level; monitors and responds to questions in the default accounts payable email; checks to see if receiving has been logged into FMIS, if so, prints & attaches to invoice; determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing. Update and maintain contact list for all invoice approvers. This position also researches discrepancies and past due account balances on invoices and takes the necessary corrective actions to resolve issues as they arise. In addition, the incumbent communicates with both internal and external customers regarding invoices and/or delinquent accounts.
Then Responsibilities: we can list duties as - ... but we need to avoid duplication. We can list two main duty areas: Emails & Incoming mail processing; Back-Up Invoice Processing.
We'll extract each duty bullet.
Emails & Incoming mail- (same as main purpose but we can summarize). However we already covered main purpose; but we need to preserve all substantive info; we can still list duties as bullet points, but we must not repeat same content verbatim? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep the details, but we can avoid duplication by not repeating same sentences. However the main purpose already includes many details; the duties section repeats them. We could combine them into a single responsibilities section that includes all details without duplication. Since the main purpose already covers many details, we could just have responsibilities as a list that includes the same details but we would be duplicating. To avoid duplication, we could omit the main purpose paragraph and instead have responsibilities list that includes all details. But the instruction says we should include sections only when posting has real specific content; we can choose to have About the role as a brief summary, and Responsibilities as a list with details. Duplication across sections might be okay if it's not filler? The instruction says do not repeat job title as a heading, but doesn't forbid repeating content across sections. However "Preserve ALL substantive information" suggests we should not lose any detail; repeating is okay as long as we don't lose. But we might want to avoid unnecessary duplication but not required.
Simplify: Have About the role as a short paragraph with location/grade. Then Responsibilities as a detailed list (including all details from main purpose and position duties). Then Requirements as list (education, experience, substitutions). Then Qualifications as list (preferred). Then Special Requirements as list. Then Selection Process as paragraph. Then Examination Process as paragraph.
We must use
- for any list of duties/requirements/benefits. So for Responsibilities, Requirements, Qualifications, Special Requirements we use lists.
For Selection Process and Examination Process we can use paragraphs.
Now craft content.
Responsibilities list items:
- Prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations.
- Ensures the information on the invoices is correct and ready to be processed by Accounts Payable staff.
- If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level.
- Monitors and responds to questions in the default accounts payable email.
- Checks to see if receiving has been logged into FMIS; if so, prints & attaches to invoice.
- Determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing.
- Updates and maintains contact list for all invoice approvers.
- Researches discrepancies and past due account balances on invoices and takes necessary corrective actions to resolve issues as they arise.
- Communicates with both internal and external customers regarding invoices and/or delinquent accounts.
- Processes and posts in MIS invoices received by the Department for payment (Back-Up Invoice Processing).
- Reviews and verifies source documents such as bills, receipts, invoices, purchase orders
for prose. We need to preserve all substantive information, but remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove filler like "commensurate with experience" etc. We need to decide which sections to include: About the role (maybe Main Purpose of Job). Responsibilities (POSITION DUTIES). Requirements (Minimum Qualifications). Qualifications (maybe Desired Or Preferred Qualifications). Skills? Not explicit. Benefits (there's a Benefits section but it's just "STATE OF MARYLAND BENEFITS" with no details; we need actual content. The posting says "Benefits STATE OF MARYLAND BENEFITS" but no specifics. That's likely placeholder; we should not create Benefits section unless posting actually states them. It just says "Benefits STATE OF MARYLAND BENEFITS" with no detail; that's not substantive. So we omit Benefits. Schedule: not mentioned. Pay: not mentioned. We need to include sections only when there is real specific content. Thus sections: About the role (Main Purpose of Job), Responsibilities (POSITION DUTIES), Requirements (Minimum Qualifications), Qualifications (Desired Or Preferred Qualifications), Special Requirements (maybe as its own section), Selection Process, Examination Process. We must not include filler like "FURTHER INSTRUCTIONS" which is application instructions; remove. We need to preserve all substantive info: include details like location, grade, etc? The instructions say do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. Location and grade could be minor metadata; we could include in a short
after heading? But we need to decide if we include them. The location and grade are specific info; maybe we can include in About the role section as a paragraph. We must not repeat job title. The job title is not given explicitly but we can infer "Finance Division" role? Not needed. We need to output only HTML fragment. Let's extract content: Introduction: internal recruitment for Maryland State Police employees only, etc. That's mostly instructions; we should remove boilerplate like "Please fill out the application completely", etc. That's application instructions; remove. Main Purpose of Job: The incumbent prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations. Ensure the information on the invoices are correct and ready to be processed by Accounts Payable staff. If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level; monitors and responds to questions in the default accounts payable email; checks to see if receiving has been logged into FMIS, if so, prints & attaches to invoice; determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing. Update and maintain contact list for all invoice approvers. This position also researches discrepancies and past due account balances on invoices and takes the necessary corrective actions to resolve issues as they arise. In addition, the incumbent communicates with both internal and external customers regarding invoices and/or delinquent accounts. POSITION DUTIES: basically repeats same content as above, with two sub-sections: Emails & Incoming mail- (same as main purpose) and Back-Up Invoice Processing - (details). We need to preserve all substantive info, but avoid duplication. We can combine duties into a list. Minimum Qualifications: Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions. Notes: Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience. Desired Or Preferred Qualifications: Preference will be given to applicants who possess the following preferred qualifications. It is important that you include clear and specific information on your application regarding your qualifications. Preferred Qualifications Experience working with Financial Management Information Systems (FMIS). Experience using Microsoft Excel and Google Workspace applications. Special Requirements: Candidates for this classification will be subject to a complete criminal background investigation and a polygraph examination before permanent appointment can be made. A criminal conviction record may be grounds for rejection of the applicant. Employees in this classification are assigned duties which will require the individual to be examined by a physician. After an offer of employment, applicants will be given a medical examination to certify the ability to perform the essential job functions. Selection Process: The selection process for this recruitment will involve a review of each application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED category and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select the individual to fill the vacancy. Examination Process: The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing. We also have location and grade: GRADE ASTD10 LOCATION OF POSITION Maryland State Police Finance Division 1201 Reisterstown Road Pikesville, MD 21208. This is minor metadata; we can include as a short
maybe under About the role. We must not include application instructions like "NOTE: Currently, applicants are limited to uploading one file..." etc. Remove. We must not include EEO boilerplate at end. Now construct HTML. We'll have:
About the role
Grade: ASTD10. Location: Maryland State Police Finance Division, 1201 Reisterstown Road, Pikesville, MD 21208.
Main Purpose of Job: ...
But we could combine Main Purpose of Job as a paragraph. Better:About the role
Grade: ASTD10. Location: Maryland State Police Finance Division, 1201 Reisterstown Road, Pikesville, MD 21208.
The incumbent prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations. Ensure the information on the invoices are correct and ready to be processed by Accounts Payable staff. If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level; monitors and responds to questions in the default accounts payable email; checks to see if receiving has been logged into FMIS, if so, prints & attaches to invoice; determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing. Update and maintain contact list for all invoice approvers. This position also researches discrepancies and past due account balances on invoices and takes the necessary corrective actions to resolve issues as they arise. In addition, the incumbent communicates with both internal and external customers regarding invoices and/or delinquent accounts.
Then Responsibilities: we can list duties as- ... but we need to avoid duplication. We can list two main duty areas: Emails & Incoming mail processing; Back-Up Invoice Processing.
We'll extract each duty bullet.
Emails & Incoming mail- (same as main purpose but we can summarize). However we already covered main purpose; but we need to preserve all substantive info; we can still list duties as bullet points, but we must not repeat same content verbatim? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep the details, but we can avoid duplication by not repeating same sentences. However the main purpose already includes many details; the duties section repeats them. We could combine them into a single responsibilities section that includes all details without duplication. Since the main purpose already covers many details, we could just have responsibilities as a list that includes the same details but we would be duplicating. To avoid duplication, we could omit the main purpose paragraph and instead have responsibilities list that includes all details. But the instruction says we should include sections only when posting has real specific content; we can choose to have About the role as a brief summary, and Responsibilities as a list with details. Duplication across sections might be okay if it's not filler? The instruction says do not repeat job title as a heading, but doesn't forbid repeating content across sections. However "Preserve ALL substantive information" suggests we should not lose any detail; repeating is okay as long as we don't lose. But we might want to avoid unnecessary duplication but not required.
Simplify: Have About the role as a short paragraph with location/grade. Then Responsibilities as a detailed list (including all details from main purpose and position duties). Then Requirements as list (education, experience, substitutions). Then Qualifications as list (preferred). Then Special Requirements as list. Then Selection Process as paragraph. Then Examination Process as paragraph.
We must use
- for any list of duties/requirements/benefits. So for Responsibilities, Requirements, Qualifications, Special Requirements we use lists. For Selection Process and Examination Process we can use paragraphs. Now craft content. Responsibilities list items: - Prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations. - Ensures the information on the invoices is correct and ready to be processed by Accounts Payable staff. - If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level. - Monitors and responds to questions in the default accounts payable email. - Checks to see if receiving has been logged into FMIS; if so, prints & attaches to invoice. - Determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing. - Updates and maintains contact list for all invoice approvers. - Researches discrepancies and past due account balances on invoices and takes necessary corrective actions to resolve issues as they arise. - Communicates with both internal and external customers regarding invoices and/or delinquent accounts. - Processes and posts in MIS invoices received by the Department for payment (Back-Up Invoice Processing). - Reviews and verifies source documents such as bills, receipts, invoices, purchase orders