Fine Arts Administrative Assistant

Essential Job Functions & Qualifications

• Facilitate the scheduling of events, as they pertain to the academic units of Music and Theatre.
• Communicate with the Bethel community (travel/transportation reservations, room reservations, housekeeping, IT, and maintenance work orders, reporting, scheduling and announcing music events).
• Communicate with prospective students.
• Hire, coordinate and supervise student workers.
• Maintain budget tracking and reconciliation.
• Maintain swipe card access lists for buildings and students, update each semester and coordinate with appropriate professors and departments.
• Oversee Theatre purchases.
• Oversee development of performance programs (recitals, concerts, plays, musicals, ).
• Oversee the archival and updating of departmental files.
• Provide relevant information to Box Office regarding upcoming performances and Fine Arts events.
• Cook up special event preparations.
• Aid in special research projects pertaining to norms, trends, and features of higher education institutions as directed.
• Collaborate with other Fine Arts staff in completion of duties.
• Cook recruiting visits, auditions, scholarships, and preview days.
• Aid in the yearly Christmas Concert.
• Be available to attend department meetings.

Performance Expectations

• Maintain a posture of humility, self-motivation, and wisdom in all interactions with others.
• Work collaboratively with administrators, faculty, and staff.
• Continue to work toward increasing excellence on behalf of the department.
• Uphold the mission of the University, abiding by the personal and academic policies.

Knowledge And Skills

• Two-year degree in an arts-related discipline.
• Minimum of two years of experience in related field.
• Good oral and written communication skills.
• Knowledge of Microsoft applications (Excel, Word, PowerPoint, One Drive) is essential.

Additional Information

• This Job Description is not a complete statement of all duties and responsibilities comprising the position.
• Bethel University does not discriminate on the basis of race, color, age, sex, disability, national or ethnic origin in employment opportunities, in keeping with applicable state and federal laws.
• Bethel University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ.
• Women and minorities are encouraged to apply.
• Bethel University, as an educational institution operating under the auspices of the Missionary Church, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).