Financial Specialist Sr. #10107875-24400, Full-Time, Perm in Albuquerque, NM

About the role

The Bernalillo County Metropolitan Court is recruiting for a full-time, permanent Financial Specialist Sr. position (#10107875-24400) in the Purchasing/Support Services department in Albuquerque, NM.

Essential Tasks

• Perform a full range of accounting, bonding, and fund management functions under general supervision.
• Ensure compliance with state accounting guidelines and provide information to external auditors.
• Prepare, review, correct, and approve various accounting documents and financial records to ensure proper usage of budget, funds, and expenditures.
• Maintain general ledgers and reconcile to monthly reports.
• Monitor and disburse cash and trust accounts.
• Manage grants by monitoring budget expenditures and revenue, and prepare and submit financial reports to grantors to ensure compliance with grant conditions.
• Prepare and submit claims for reimbursement on grants, contracts, and intergovernmental agreements.
• Prepare payment and journal vouchers, operating transfers, and financial statements.
• Verify, compile, and maintain information on bond company licensure, authorized agents, and bonding limits.
• Prepare for the annual external audit.
• Provide customer service.
• Assist with reconciling financial reports.
• Oversee or prepare deposit reports and deposit monies to State Treasurer’s Office (STO).
• Prepare and file IRS forms.
• Archive financial documents.

Examples Of Job Duties

• Prepares, reviews, corrects, and approves various accounting documents and financial records.
• Maintains general ledgers and reconciles monthly reports.
• Monitors and disposes of cash and trust accounts.
• Manages and assists with various grants and monitors expenditures and revenue.
• Prepares and submits claims for reimbursement on grants, contracts, and intergovernmental agreements.
• Prepares payment and journal vouchers, operating transfers, and financial statements.
• Verifies and reconciles petty cash for reimbursement.
• Reviews, compiles, and submits all travel documents for employee and Judge reimbursements.
• Processes and submits Jury and Witness invoices into SHARE.
• Processes and submits witness documents from the District Attorney and Attorney General’s office for travel reimbursements.
• Ensures all DFA deadlines are met and submitted documents are in compliance.
• Requests refunds of filing fees or other fees as ordered by the court and collects Non-Sufficient Funds (NSFs) owed to the court.
• Maintains and reconciles additional non-reverting budget, i.e., Metro Park fund and agency account.
• Prepares and tracks statistical reports used for budgets and assists in budget preparation.
• Tracks and depreciates capital inventory and keeps current records of all fixed assets.
• Oversees recordings of warrants and initiates warrant cancellations.
• Prepares audit deliverables for submission and participates in the annual external audit.
• Assists with reconciling financial reports.
• Manages refund/suspense fund and processes jury/witness fees.
• Oversees or prepares deposit reports and monies to State Treasurer’s Office.
• Pays invoices accurately and timely and interacts with vendors.
• Travels to courts statewide to provide training on End of Month Reporting, Stale Dated checks, and over-payments.
• Assists with training court staff regarding financial functions.
• Initiates or conducts Requests for Quote and may make recommendations for purchase of the goods/services.
• Serves as a point of contact for Department of Finance Authority vendor files, journaling deposits, and processing W9s for vendors.
• Provides consultation, training, resources, and professional support to judges, court managers, and staff statewide.
• Participates in external audit processes with Judges and court staff.
• Reconciles and processes third-party credit card payments and E-Payment Deposits for courts statewide.
• Reconciles daily Point of Sale transactions in Odyssey to financial statements.
• Understands of the various reports through the VitalCheck Product Suite and Wells Fargo Business Track to troubleshoot any issues that may arise.
• Reviews and ensures all checks issued are submitted to Wells Fargo Positive Pay to assist in fraud management.
• Serves as a point of contact for Department of Finance Authority vendor files, journaling deposits, and processing W9s for vendors.
• Provides consultation, training, resources, and professional support to judges, court managers, and staff statewide.
• Participates in external audit processes with Judges and court staff.
• Reconciles and processes third-party credit card payments and E-Payment Deposits for courts statewide.
• Reconciles daily Point of Sale transactions in Odyssey to financial statements.

Competencies/Qualifications

• Demonstrate knowledge of financial and case management systems.
• Accounts payable and receivable.
• General ledger accounting systems.
• Governmental Generally Accepted Accounting Principles (GAAP).
• Governmental Accounting Standards Board pronouncements (GASB).
• Department of Finance and Administration’s Manual of Model Accounting Practices (MAPS).
• Fraud control practices and procedures.
• Internal and external audit procedures.
• Trust accounts.
• Federal, state, and local rules and regulations pertaining to grants.
• Inventory processes and budgeting processes.

Work Environment and Physical Demands

The Financial Specialist Senior job is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP)
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid vacation and sick leave up to eight (8) weeks
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan
• Flexible work schedules and alternative work locations
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay
• May receive physical fitness leave

Equal Opportunity Employer

The Bernalillo County Metropolitan Court is an Equal Opportunity Employer and applicants selected for an interview must notify the Human Resource Division at (505) 841-9819 of the need for an accommodation.