Financial Reporting and Compliance Manager

About the role

Under limited supervision, performs complex, fiscal control, accounting and financial reporting work for the City Finance Department. Work may involve supervising and coordinating the work of departmental staff. Responsible for assisting in review and analyzing debt programs, planning and coordinating all debt financing, administering related activities, and advising professional staff on debt issues.

Responsibilities

• Directs, assigns, supervises and performs financial reporting and debt management and compliance functions.
• Advises and resolves problems of employees as non-routine situations arise.
• Reviews and approves work and reports prepared by staff; ensures work adheres to City standards and federal and State regulations for annual report auditing and debt compliance purposes.
• Tracks and monitors various expenditures, projects and related funding.
• Analyzes data and accounts and prepares year-end entries and schedules for audit.
• Captures and delivers information schedules for special reports and projects for the Financial Services Comptroller, Director of Finance, and other Departmental Directors.
• Assists and serves on various committees, in house or regionally, as directed.
• Assists in the development, implementation, and maintenance of departmental policies and procedures so as to provide documentation of the policy and the provision of adequate internal control and accountability.
• Recognizes, develops implements and monitors the necessary internal controls within other departments.
• Provides training and orientation to subordinates in assigned positions; advises and assists subordinates as necessary.
• Participates in the overall management of the department.
• Composes and prepares agenda items for consideration by City Council as appropriate.
• Performs other related duties as required.

Requirements

• Bachelor's degree in accounting, business administration or a related field, with certification as a public accountant preferred, and 4 - 5 years of experience in long range financial reporting and compliance related projects, general accounting and preferably governmental accounting.
• Knowledge of federal, State and local laws and policies concerning municipal fiscal operations, governmental financial reporting, and debt issuance and compliance.
• Knowledge of the principles and practices of general governmental and municipal accounting.
• Knowledge of the principles of supervision, organization and administration.
• Knowledge of modern accounting and office procedures and equipment, including the application of electronic data processing to the maintenance and analysis of fiscal data.
• Knowledge of the current literature, trends and developments in the fields of governmental accounting and public finance administration.
• Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
• Ability of speaking and/or signaling people to convey or exchange information. Includes giving instructions, assignments and/or directions to co-workers or assistants, and receiving instruction, assignments and/or directions from superiors.
• Ability to read revenue reports, expense reports, balance sheets, checks, payroll surveys, etc. Requires the ability to prepare a variety of financial schedules, billing invoices, trial balance and other required accounting reports and information, using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables.
• Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Must be able to use and interpret government accounting, benefits administration, and legal terminology.
• Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; and determine time and weight.
• Must be able to use practical applications of fractions, percentages, and ratio and proportion.
• Ability to inspect items for proper length, width and shape.
• Ability to deal with people beyond giving and receiving instructions.
• Must be adaptable to performing under moderate levels of stress when confronted with an emergency.
• Ability to plan, direct and coordinate the work of subordinate employees.
• Ability to maintain standard accounting and control measures for municipal government.
• Ability to exercise independent judgment and initiative in completing assigned tasks.
• Ability to prepare clear and concise reports, and to compile and analyze financial statements and reports.
• Ability to establish and maintain effective relationships as necessitated by work assignments.

Qualifications

• Do you have a Bachelor's degree or higher in Accounting, Finance, Business Administration, or a closely related field?
• Which of the following reflects your highest level of education in Accounting, Finance, Business Administration or a closely related field?
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate Degree
  • No Degree
  • Some College

Skills

• Knowledge of federal, State and local laws and policies concerning municipal fiscal operations, governmental financial reporting, and debt issuance and compliance.
• Knowledge of the principles and practices of general governmental and municipal accounting.
• Knowledge of the principles of supervision, organization and administration.
• Knowledge of modern accounting and office procedures and equipment, including the application of electronic data processing to the maintenance and analysis of fiscal data.
• Knowledge of the current literature, trends and developments in the fields of governmental accounting and public finance administration.
• Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
• Ability of speaking and/or signaling people to convey or exchange information. Includes giving instructions, assignments and/or directions to co-workers or assistants, and receiving instruction, assignments and/or directions from superiors.
• Ability to read revenue reports, expense reports, balance sheets, checks, payroll surveys, etc. Requires the ability to prepare a variety of financial schedules, billing invoices, trial balance and other required accounting reports and information, using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables.
• Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Must be able to use and interpret government accounting, benefits administration, and legal terminology.
• Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; and determine time and weight.
• Must be able to use practical applications of fractions, percentages, and ratio and proportion.
• Ability to inspect items for proper length, width and shape.
• Ability to deal with people beyond giving and receiving instructions.
• Must be adaptable to performing under moderate levels of stress when confronted with an emergency.
• Ability to plan, direct and coordinate the work of subordinate employees.
• Ability to maintain standard accounting and control measures for municipal government.
• Ability to exercise independent judgment and initiative in completing assigned tasks.
• Ability to prepare clear and concise reports, and to compile and analyze financial statements and reports.
• Ability to establish and maintain effective relationships as necessitated by work assignments.

Benefits

Full Time Employees are eligible for the following benefits; Retirement (Virginia Retirement System employer) for employees hired on or after 1/1/14 - Hybrid Members Hybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs. Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details. Paid Time Off (PTO) Yearly earnings 120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over) Sick Leave Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling. Personal Leave All regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative. Health Insurance Coverage available for you and your eligible dependents using pre-tax payroll deductions if elected. Supplemental Insurances Employees may purchase the following supplemental insurance policies: short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance. Employer Sponsored Short Term and Long Term Disability Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year. Flexible Spending Accounts Employees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income. Life Insurance The city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death. Optional Life Insurance Employees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves. Family and Medical Leave Act (FMLA) 12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work. Funeral Leave 24 hours of paid leave of absence in case of death in immediate family. Holidays Suffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia. Jury Duty Time off with pay with difference between jury pay and regular pay or use annual leave and keep check. 457 Deferred Compensation, ROTH IRA, Traditional IRA Offered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement. Employee Assistance Program Offers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc. Worker's Compensation Should an employee have an on the job injury, he/she could be eligible for Workmen's Compensation Benefits, except in cases of willful neglect. Pay Days Employees will be paid on the 15th and last working day of each month. Credit Union A Suffolk Credit Union is available to employees. Legal Services Employees may prepay for access to legal assistance. Notary Public Services Services available in the Human Resources Department. Alternative Work Schedule For some positions - Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences. 01 Do you have a Bachelor's degree or higher in Accounting, Finance, Business Administration, or a closely related field? YesNo 02 Which of the following reflects your highest level of education in Accounting, Finance, Business Administration or a closely related field? Associate's DegreeBachelor's DegreeMaster's DegreeDoctorate DegreeNo DegreeSome College 03 Do you have experience in long range financial reporting and compliance related projects, general accounting and preferably governmental accounting? YesNo 04 Do you have certification as a public