Financial Project Assistant

About the role

Arcadis is seeking a Financial Project Assistant to join our team in the Buffalo, New York Area. The role involves supporting project administration work for multiple project managers and operations.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Buffalo Area.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Cook with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Requirements

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 1-3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast-paced setting.
• Previous experience with client billing procedures.

Qualifications & Experience

• The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
• The candidate should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes.
• Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously.
• Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.

Pay

The salary range for this position is $42,480 - $63,720 / per year. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

Schedule

Actual hours may vary based on project needs and location.