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Jobs · OTHR · New York

Financial Project Assistant

Arcadis · Clifton Park, NY · 1 wk ago
HybridOTHR$27–$32/hrFull-time

About the role

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project-specific financials and metrics. This position is hybrid; the candidate should be able to easily come into the Clifton Park office as needed. This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country.

Responsibilities

  • Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all projects within the NYS Area.
  • Participate in monthly project reviews with Finance Managers and Project Managers.
  • Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable, etc.).
  • Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
  • Set up projects in Oracle and track and monitor project schedules and budgets as the primary support for project managers relative to project and financial management.
  • Verify invoices comply with contract terms.
  • Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
  • Track progress of various projects and prepare reports regarding contracts for management use.
  • Monitor project budgets and prepare and distribute routine correspondence related to projects for project teams simultaneously.

Requirements

  • Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
  • 3+ years of experience.

Preferred Qualifications

  • Previous experience with client billing procedures, particularly State Agencies (NYSDEC, NYSOGS, NYSEFC, NYSOPRHP, NYPA, NYSERDA, etc.).
  • Experience/Knowledge with Oracle (or other online database).
  • Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.

Skills

  • Strong interpersonal and communication skills.
  • High level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
  • Highly motivated with a drive to pursue continual innovative improvements in processes.
  • Exceptional time management and organizational abilities.
  • Capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously.
  • Excellent analytical skills with a keen attention to detail.

Benefits

  • Medical, dental, and vision insurance.
  • EAP (Employee Assistance Program).
  • 401K retirement plan.
  • STD (Short-Term Disability), LTD (Long-Term Disability), AD&D (Accidental Death & Dismemberment), and life insurance.
  • Paid parental leave.
  • Reward & recognition program.
  • Optional benefits including wellbeing benefits, adoption assistance, and tuition reimbursement.
  • Nine paid holidays.
  • 15 days PTO that accrue per year.

Pay

The salary range for this position is $27–32.00/hour. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project, and location.

Arcadis is an equal opportunity employer dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

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