Financial Project Assistant

Role Description

Arcadis is seeking a Financial Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Buffalo, New York Area. You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics. This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

Role Accountabilities

As a Project Assistant, the successful candidate will:

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Buffalo Area.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Qualifications & Experience

Required Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Preferred Qualifications

• 1-3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast-paced setting.
• Previous experience with client billing procedures.

Benefits

• Medical, dental, and vision insurance
• Employee Assistance Program (EAP)
• 401K
• Short-term disability (STD)
• Long-term disability (LTD)
• Accidental death & dismemberment (AD&D)
• Life insurance
• Paid parental leave
• Reward & recognition program
• Optional benefits including wellbeing benefits, adoption assistance, and tuition reimbursement
• Nine paid holidays
• 15 days PTO that accrue per year

Pay

The salary range for this position is $42,480 - $63,720 / per year. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.