Financial Associate (Payroll) - 20030971

Responsibilities

• Ensures employees are accurately entered and maintained in the Kronos Timekeeping System, applying correct pay rules, holiday group codes, and union codes.
• Verifies and posts leave usage and work schedules into Kronos and maintains related records (e.g., leave requests, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines, ensuring proper interface from Kronos to OAKS and correcting discrepancies.
• Ensures accurate pay calculations in OAKS and calculates or posts additional earnings codes (e.g., TWL, grievance settlements, fines).
• Calculates or posts time‑reporting codes in timesheets (e.g., leave balance adjustments, previous‑pay‑period adjustments).
• Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS for electronic fund transfers, PayWorks Card, leave conversion requests, and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes federal, state, local, and school‑district taxes.
• Reviews and generates OAKS and Cognos reports for accuracy, resolving discrepancies such as exception reports, low or high net pay, zero‑net issues, and paycheck errors.
• Runs and reviews Kronos reports (e.g., missed punches, employee ID mismatches, sick and overtime in the same week, absentee reports).
• Maintains and files deduction cards, tax forms, EFT enrollment and cancellation forms.
• Responds to and researches employee questions regarding payroll matters.
• Interprets Ohio Revised and Administrative Codes, collective bargaining agreements, DAS directives, and DRC policies related to payroll.
• Alerts supervisor to problem situations.
• Assists with presentations, new‑hire orientation, and training sessions on payroll issues.
• Organizes and distributes written communications (e.g., conversion forms, confidential mailings, pay warrants, garnishments, child‑support orders, check enclosures).
• Processes requests for manual paychecks.
• Researches OAKS discrepancies (e.g., leave‑balance errors, pay‑warrant errors) and contacts supervisors and employees to correct them.
• Performs other related duties, including requesting replacement W‑2s, recreating pre‑2007 W‑2s, verifying employment forms, and filing.
• Works on special projects and/or committees.
• Attends meetings, trainings, and conferences.

Qualifications

• 18 months experience or training in accounting/finance with basic spreadsheet skills, **or** completion of a high‑school technical program in accounting.
• 6 months experience or training in accounting/finance with basic spreadsheet skills, **or** completion of an associate‑level program in business administration, accounting, finance, or a related field.
• Equivalent combination of education and experience meeting the Minimum Class Qualifications for Employment.

Skills

• Accounting and Finance
• Payroll/Benefits Administration
• Analyzation
• Attention to Detail
• Time Management
• Teamwork
• Customer Focus

Compensation

$23.65 per hour

Schedule

Full‑time

Agency Overview

Guided by the mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes everyone is capable of positive change. Staff embrace core values and serve as role models for pro‑social behavior, conveying dignity and respect in treatment of others.

The department’s front‑line crime‑reduction work includes rehabilitative treatment and programming in a safe, secure, humane correctional environment, as well as effective community supervision. The goal is to protect the public by helping individuals turn away from crime and become productive, contributing members of their communities, ensuring a safer Ohio for all.

Contact: Personnel Director – 740‑314‑6623 / DRC.BECIRecruit@drc.ohio.gov