Financial Aid Analyst & Reconciliation Specialist

Position Summary

Purpose, Scope & Dimension Of Job
Purpose This is one of twelve (13) positions that operate as a team to administer all of the student financial aid programs for the College. The Financial Aid Office (FAO) supports the College by helping students access available and appropriate sources of financial aid thereby enabling the College to reach its enrollment goals. All staff in the FAO Office are responsible for assisting students and parents and processing Financial Aid applications. Staff members may be assigned to focus on a specific area of responsibility.

Scope This position has eight key areas of accountability:

• Providing high quality support to students who visit or call the FAO Office.
• Oversees all aspects of Pell and Loan Programs (Direct: Subsidized, Unsubsidized, Plus and Alternative loans) that administers over $40 million to students annually.
• Analysis of FA data, accounts and reconciliation of Title IV funds monthly (Pell, Direct Loans and SEOG).
• Serve as Chair of the Satisfactory Academic Progress (SAP) Committee and oversee the appeal process to ensure the College is in compliance with administering SAP policy and requirements.
• Completion of State and Federal Reports in conjunction with Institutional Research and Information Technology Services including the FISAP, IPEDs etc.
• Report/oversee the Second Chance Pell Experimental Program.
• COD Interface for Pell and Direct Lending
• Packaging, Report Analysis and Transfer Monitoring

Dimensions 80% of Mott students receive some form of financial assistance which represents over $40 million annually.
Approximately 4,800 students receive $15 million in Pell grants annually.
Approximately 6,500 students receive $ 21 million in Federal and Private Student Loans annually.

Minimum Requirements

• Bachelor’s degree or higher in Business, Finance, Accounting or related field.
• Three years of relevant work experience in the accounting field, including recent responsibility for general ledger transaction, account reconciliation, and financial statement preparation.
• Problem solving skills sufficient to diagnose cause of errors in application process and data exchange for Title IV Programs.
• Ability to communicate effectively orally and in writing with students, college employees and business partners.
• Ability to deal with stress and schedule of peak seasonal workload.
• Demonstrated ability to successfully utilize time management and priority setting skills in a high stress, multiple task environment while meeting multiple deadlines and federal reporting requirements.
• Demonstrated ability to utilize complex accounting microcomputer programs.
• Must be able to work independently with minimum supervision, but also have the ability to function effectively as a team member.
• Must be able to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence and procedure manuals.

Additional Desirable Qualifications

• Experience administering Title IV funds.
• Familiarity with Federal Direct Lending.
• Datatel experience.
• Audit and/or analytical work paper preparation experience.
• Experience in an educational institution.

Physical Requirements/Working Conditions

• Must be able to remain in a stationary position most of the time.
• Needs to occasionally move about inside the office.
• Constantly operates a computer.
• Constantly converses with students and their families regarding the financial aid process.
• Frequently carries items up to 10 pounds in weight; occasionally carries items up to 25 pounds.
• Requires close vision and ability to adjust focus while processing aid forms in hard copy and on computer.

Work Schedule

Full-time, 40 hours per week/52 weeks per year. In order to meet operational needs, position requires the ability to work a schedule that includes some evening hours and occasional weekends.