Finance Specialist / Manager

Accountabilities

• Manage day-to-day finance operations, including payment processing, reimbursements, invoices, vendor onboarding, and contractor payments.
• Maintain accurate bookkeeping records in QuickBooks Online, ensuring timely entries, reconciliations, and month-end close activities.
• Oversee expense management systems, credit card usage, compliance tracking, and proper coding of organizational expenses.
• Support budgeting processes across teams, grants, stipends, restricted funds, and other financial allocations.
• Produce financial reporting, management accounts, and supporting documentation for audits, tax filings, and external reporting requirements.
• Cook up with external accountants and support preparation of financial statements, Form 990s, and related compliance materials.
• Maintain and improve financial systems, SOPs, and automation tools to increase efficiency and accuracy.

Requirements

• 2+ years of experience in finance operations, accounting, or bookkeeping in complex, multi-entity, or nonprofit environments.
• Strong working knowledge of GAAP principles, restricted funds, and nonprofit or startup financial structures.
• Hands-on experience with QuickBooks Online and strong proficiency in Excel or Google Sheets.
• Experience managing financial workflows such as payments, reconciliations, invoicing, and reporting cycles.
• Strong attention to detail with the ability to manage ambiguity and operate independently.
• Familiarity with financial process automation tools and a strong interest in improving operational efficiency.
• Excellent organizational and analytical skills with strong communication abilities.

For Manager-level roles:

• 3+ years of experience with ownership of close cycles, audit coordination, and external vendor management.

Benefits

• Annual salary range between $80,000 - $120,000 for Specialist level and $100,000 - $140,000 for Manager level (based on experience and location).
• Full remote work environment with flexible working hours.
• Comprehensive global benefits including medical, dental, vision, life insurance, and pension plans where applicable.
• Generous paid time off, including 30 protected PTO days, unlimited sick and personal leave, and paid parental leave.
• Budget for professional development, learning tools, and unlimited access to approved AI tools.
• Annual retreats, conferences, and paid team travel opportunities.
• Access to well-equipped office spaces with additional onsite perks when needed.
• Strong support for work-life balance and flexible global employment arrangements.