Finance Specialist

Meals on Wheels People is a community-founded and community-driven nonprofit organization. For more than 50 years, we have supported the independence and well-being of older adults throughout the Portland Metro area by providing nutritious meals and meaningful social connections. Guided by our values—integrity, commitment, respect, inclusion, creativity, and teamwork—our staff and thousands of volunteers serve communities across Multnomah, Washington, and Clark counties. Together, we are committed to ensuring that no adult over 60 experiences hunger or social isolation. Join a mission-driven organization where your work makes a direct impact. We offer a supportive, collaborative environment that values employee well-being, including a four-day workweek, generous paid time off, and a comprehensive benefits package. Benefits include medical, dental, and vision insurance; a 401(k) retirement plan; pet insurance; a wellness program; professional development opportunities; an Employee Assistance Program; and mileage reimbursement. Meals on Wheels People is seeking a Finance Specialist to provide administrative and financial support to the Finance Department, with primary responsibility for coordinating the monthly Medicaid voucher process. This role supports a variety of financial operations, including data entry, billing, payment posting, recordkeeping, document management, reconciliations, accounts payable, accounts receivable, and other finance-related projects. The ideal candidate is highly organized, detail-oriented, and comfortable managing large volumes of information in a fast-paced nonprofit environment. Candidates should have at least two years of relevant experience, preferably in Medicaid billing, voucher processing, healthcare reimbursement, or a related field. Strong analytical, organizational, and problem-solving skills are essential for success in this role. Principal Duties and Responsibilities (Essential Functions)Process Medicaid vouchers each month, including billing, data entry, documentation, and record maintenance. Post Medicaid payments accurately and on a timely basis.Assist with reconciliation of Medicaid billing, vouchers, payments, and related accounts; research and report discrepancies for resolution.Maintain organized Medicaid billing records and supporting documentation in accordance with Finance procedures and retention requirements.Monitor outstanding items and communicate issues that may delay billing, payment, or reconciliation.Work collaboratively with Finance, Operations, and program staff to ensure accurate billing, reporting, and recordkeeping. Provide accounts payable and accounts receivable backup as assigned, including data entry, document processing, payment posting, and account research.Distribute monthly financial reports and assist with related follow-up.Maintain Finance records and documentation through filing, scanning, electronic record management, and storage organization while ensuring compliance with retention requirements. Utilize accounting, database, and spreadsheet systems to enter, maintain, and retrieve financial information.Assist with account research, audit support, and special Finance projects as assigned.Support the mission, vision, values, and strategic plan of Meals on Wheels People, Inc.Provide responsive customer service to internal and external contacts.Participate in in-service training and attend required meetings.Support mission, vision, values and strategic plan of Meals on Wheels People, Inc.Other duties as assigned. Education & KnowledgeHigh school diploma or equivalent required; associate degree in accounting, business, finance, or related field preferred. Knowledge of billing, accounts receivable, payment posting, reconciliation, and financial recordkeeping principles.Knowledge of Medicaid billing, voucher processing, or health care reimbursement is preferred.General knowledge of accounting and ERP software solutions is preferred. Skills, Abilities & ExperienceTwo or more years of billing, accounts receivable, accounting support, or related experience; Medicaid or health care billing experience preferred.Strong attention to detail and accuracy in high-volume processing.Strong organizational skills, ability to manage multiple deadlines and maintain confidentiality.Ability to reconcile detailed transactions, identify discrepancies, and follow issues through resolution.Proficiency in Microsoft Office and ability to learn accounting, billing, and other systems.Strong written and verbal communication skills and a customer-service focus.Self-starter with the ability to prioritize work, work independently, and adjust to changing deadlines. Any satisfactory combination of experience, training and/or education which ensures the ability to perform the work may substitute for the above qualifications. Meals on Wheels People is an Equal Opportunity Employer committed to building an inclusive and diverse workplace. We welcome and encourage applicants from all backgrounds, including people of color, LGBTQ+ individuals, women, and people living with disabilities. For more information about this position and how to apply, please visit mowp.org/careers