Finance Purchasing Agent Level 2

Provisional position; continued employment is contingent upon taking and passing a civil service examination when offered by CUNY. FLSA: Non-exempt. Until further notice, this position is eligible for a hybrid work schedule.

About the Role

New York City College of Technology (City Tech) of the City University of New York (CUNY) is a comprehensive college in downtown Brooklyn, offering associate and baccalaureate degrees in technology and health-related degree programs, other career-oriented degrees, and liberal arts transfer degrees in its Schools of Arts and Sciences, Technology and Design, and Professional Studies. The Purchasing Office at City Tech welcomes applications for a Finance Purchasing Agent Level 2 position.

Under general supervision by the Finance Procurement Specialist, with considerable latitude for independent action, and in accordance with standard procedures and legal requirements, the Purchasing Agent Level 2 will handle more complex purchasing problems in assigned fields involving a large expenditure of money, due to factors such as seasonal variations, number and variety of items, frequency and extent of emergency purchases, complicated and non-standard nature of items purchased, and liabilities and consequences resulting from purchasing errors.

Responsibilities

• Handle a high volume of commodities purchasing for the College, including office furniture, office supplies, promotional materials, software, and IT-related hardware.
• Manage the procurement of services, including catering and speaker-related services, requiring coordination with end users, review of scope requirements, and adherence to applicable procurement methods and compliance standards.
• Conduct complex emergency purchases for essential items, including accessibility furniture and equipment, emergency electrical and HVAC supplies, as well as other urgent contracts that may arise.
• Prepare and review specifications for bids and develop lists of prospective bidders for use with Request for Quotes (RFQ), Request for Proposal (RFP), and Invitation for Bids (IFB).
• Interact with end users to independently assess needs and advise on compliant purchasing methods, resolving complex or non-standard procurement issues.
• Place advertisements with the City Record and New York State Contract Reporter, including forwarding bid documents to prospective bidders, and assist in evaluating bid responses.
• Prepare award and renewal letters and related documents for contracts; produce contracts and purchase orders via CUNY's e-procurement and ERP systems.
• Maintain and audit complete procurement files to ensure compliance with statutory, regulatory, and audit requirements.
• Conduct spend analyses by category and vendor; share ideas, plans, and initiatives for spend optimization.
• Assist the Purchasing Manager with various projects as needed and perform any other purchasing-related activities to support the Procurement department's daily operations.

Minimum Qualifications

High school graduation or its equivalent and four years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, two years of which may have been in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies, or equipment;

OR a baccalaureate degree from an accredited college in marketing, materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance and one (1) year of full-time, paid experience in purchasing a large volume of materials, supplies, or equipment;

OR a combination of education and/or experience which is equivalent to 1 or 2.

Other Qualifications

The following knowledge, skills, and abilities are preferred:

• Knowledge of purchasing procedures, New York State Government Contracts, and reporting principles.
• Proficiency using computers and standard office, financial, and relational database applications and systems, especially MS Word, Excel, Access, Outlook, Microsoft Teams, Zoom, PeopleSoft, and financial systems.
• Strong attention to detail, and strong evaluation and research skills.
• Strong written, verbal, interpersonal, communication, and presentation skills with the ability to work effectively with diverse stakeholders of various organizational levels.
• Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer-service-oriented office.
• Strong organizational skills with the ability to plan, manage a large and varied workload with competing priorities, and consistently meet deadlines.

Compensation

New Hire: $61,445*
Incumbent: $69,432

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

Schedule

Full-Time. Until further notice, this position is eligible for a hybrid work schedule.

Closing Date

Open until filled with review of resumes to begin on or after May 22, 2026.