Purchasing Agent II

PURCHASING AGENT II Reports To: Senior Purchasing Agent/Preconstruction Manager FLSA Status: Exempt Position Summary Responsible for purchasing materials and coordinating activities involved with procuring goods and services to assist in the successful bidding and execution of projects. Requests bids then analyses vendor pricing and capacity, to meet budget and project requirements, negotiating if necessary. Presents recommendations to project teams and prepares contracts for the work. Duties & Responsibilities Review specifications and architectural drawings to confirm scope of work, including material and labor requirementsRequest quotes, analyze pricing and compliance, prepare contracts and process the required documentationActively develops budgets, schedules and performance plans to meet customer and company goals and objectivesWork directly with estimators, CAD Technicians and Project ManagersInterview vendors to obtain product or service information, such as price, availability, and delivery scheduleMaintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, or inventoriesPrepares engineering instructions for shop drawing processClearly communicates schedules, risks, vendor conditions in the debriefing to the operations teamEnsures that estimate is complete, and all risk is covered/mitigated. Account for any missing items in estimate Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Customer Service Skills Demonstrates commitment to deliver outstanding service – both with internal and external customers Takes ownership to personally resolve customer problems (or find someone who can) Listens well, asks clarifying questions, and checks for agreement with customers Committed to following-up with customers in all instances in a timely manner Strong sense of accountability - ensures that you will do what you say that you are going to do Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful Positive attitude Education/Experience Preferred Qualifications (in addition to minimum qualifications) Bachelor’s degree in a related field Minimum Qualifications 4 – 7 years of experience Knowledge, Skills And Abilities Drives the project team through purchasing processAbility to navigate and mitigate risk, communicate these strategies to the teamWorks on medium sized projectsIntermediate knowledge of ISEC products, services, processes and projectsAbility to lead an assignment/special project from start to finishMakes decisions independently depending on level of complexity Functions autonomously most of the timeAbility to be strategic/think critically and analytically Initiates and maintains relationships with key staff and other departmentsContributes to the company above and beyond positionAssist in development/mentoring of Level 1; may have direct reports