Finance Procurement Specialist (HEOa) - 400543
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We must not include filler like "commensurate with experience" as heading content; but we can include that in Pay section as actual content? The rule: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". So we cannot have a Pay section with just that phrase; but we have actual salary range, so it's okay.
We must not create Benefits section unless posting actually states them. It does: "CUNY's benefits contribute significantly..." So we can include Benefits.
We must not create Schedule section because none.
We must not include application instructions etc.
We must preserve all substantive information: responsibilities, qualifications, preferred knowledge/skills/abilities, compensation, benefits, maybe CUNY Title Overview.
We need to decide sections: About the role (intro paragraph), Responsibilities (list), Requirements (maybe the required qualifications), Qualifications (maybe preferred?), Skills (maybe combine preferred knowledge/skills/abilities), Benefits, Pay.
But we must not create thin sections; prefer few substantive sections over many thin ones. Could combine Requirements and Qualifications into one "Qualifications" section that includes both required and preferred. Or separate Required vs Preferred? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we have those headings available. We can use them as needed.
We need to decide which to include: About the role (intro), Responsibilities (list), Requirements (required qualifications), Qualifications (maybe preferred?), Skills (maybe knowledge/skills/abilities), Benefits, Pay.
But that may be many sections; but each has substantive content. Could combine Requirements and Qualifications into one "Qualifications" section that includes both required and preferred. Or combine Skills into Qualifications. The instruction says prefer a few substantive sections over many thin ones. So maybe we do: About the role, Responsibilities, Qualifications (including required and preferred), Benefits, Pay. That's 5 sections.
We need to ensure we don't miss any substantive info: The preferred knowledge, skills, abilities list is substantive; we can include under Qualifications.
We need to include the CUNY Title Overview description; maybe incorporate into About the role or Responsibilities? It's a description of the title's duties; could go under About the role.
We need to preserve all substantive info: The responsibilities list is long; we need to keep all bullet points.
We need to format responsibilities as
- each duty.
Similarly for qualifications: we can have
- for each required and preferred item.
But we need to differentiate required vs preferred? Could just list all; but we might lose distinction. However we must preserve all info; we can keep both but maybe separate subheadings? Not allowed to create new headings beyond the list; but we could use
to note "Required:" and then list, then "Preferred:" etc. That's okay.
We must not include boilerplate like "CUNY Title Overview Coordinates matters related to procurement under management direction...." That's substantive; we should keep.
Let's extract the responsibilities bullet points from the text:
- Conduct assigned aspects of the procurement process, including the preparation, review, processing, and execution of requisitions, purchase orders, contracts, and related procurement documents; ensure compliance with CUNY, City, State, and College policies and procedures.
- Review, assign, and monitor requisitions in CUNYBuy; provide guidance to departments, resolve procurement issues, and ensure purchases are processed accurately and timely.
- Assist departments with developing specifications, scopes of work, and solicitation documents; support the preparation and administration of RFQs, RFPs, and IFBs, including developing bidder lists, distributing solicitation documents, coordinating required advertisements, and assisting with the review and evaluation of responses.
- Prepare and process contract award, renewal, extension, amendment, and related documentation; monitor contract expenditures, expiration dates, renewals, and other milestones to ensure timely action and continuity of services.
- Coordinate vendor-related activities, including obtaining required documentation, submitting new vendor information to CUNY Central Office, and serving as a liaison among College departments, vendors, the Procurement Office, and the CUNY Vendor Management Unit.
- Maintain procurement and contract tracking systems; identify priority and time-sensitive procurements; review and reconcile CUNYfirst reports; and prepare spreadsheets, status reports, dashboards, and other management tools, including information required for MWBE and procurement-related reporting.
- Conduct spend analysis by category, vendor, department, and College function; identify purchasing trends and opportunities for cost savings, standardization, consolidation, and other procurement efficiencies.
- Assist with the development and implementation of procurement procedures, internal controls, and workflow improvements; collaborate with Business Office staff to streamline processes, improve efficiency, strengthen compliance, and enhance customer service.
- Provide procurement guidance and technical assistance to College departments and assist with procurement-related research, audits, reconciliations, special projects, and requests for documentation from College management, CUNY Central Office, auditors, and other oversight entities.
- Assist the Director of Purchasing with special projects, procurement initiatives, and day-to-day operations of the Procurement Office; may act on behalf of the Director in the Director's absence.
Now qualifications required:
- Bachelor's degree and four years of related professional experience required.
- Demonstrated experience in procurement, purchasing, contract administration, financial administration, or a closely related field.
- Demonstrated ability to interpret and apply policies, procedures, regulations, and procurement requirements.
- Experience managing multiple assignments and priorities in a deadline-driven environment.
Preferred Knowledge, Skills And Abilities:
- Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, Public Administration, or a related discipline preferred.
- Knowledge of governmental procurement procedures, New York State procurement requirements, CUNY purchasing policies and procedures, contract administration, and procurement reporting principles, including MWBE/SDVOB requirements.
- Knowledge of competitive procurement methods, including RFQs, RFPs, and IFBs, vendor registration, contract renewals, procurement compliance, contract tracking, and related processes.
- Strong analytical, research, evaluation, and problem-solving skills, with exceptional attention to detail and accuracy and the ability to analyze procurement and financial data and identify trends and opportunities for improvement.
- Strong written, verbal, interpersonal, and presentation skills, with the ability to communicate effectively and establish productive working relationships with College departments, vendors, CUNY Central Office, and other internal and external stakeholders.
- Strong organizational and project management skills, with the ability to establish priorities, manage multiple and competing assignments, coordinate procurement activities, follow up on outstanding matters, and meet established deadlines in a time-sensitive, customer-service-oriented environment.
- Ability to work independently and exercise sound judgment while also functioning effectively as a collaborative team member; ability to maintain confidentiality and appropriately handle sensitive procurement, financial, contractual, and vendor information.
- Ability to identify workflow and operational issues, develop practical solutions, and recommend strategies to improve procurement processes, efficiency, internal controls, customer service, and spend management.
- Proficiency with Microsoft Office 365, particularly Excel and Access, Outlook, Microsoft Teams, Zoom, PeopleSoft/CUNYfirst, CUNYBuy, and other financial, procurement, reporting, and database systems; ability to learn and effectively utilize new technologies and systems.
- Ability to prepare and interpret procurement reports, spreadsheets, status reports, tracking tools, and management analyses, including spend analysis, contract monitoring, procurement performance reporting, and other operational reports.
CUNY Title Overview (maybe incorporate):
- Coordinates matters related to procurement under management direction.
- Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process.
- Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements.
- Maintains College and University systems that manage and track procurement activities.
- Assumes responsibility for selected procurement projects.
- Performs related duties as assigned.
Compensation And Benefits:
- Salary commensurate with education and experience, $73,294 - $85,556.
- CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
We need to output HTML fragment only.
We'll structure:
About the role
Lehman College, the senior College of the City University of New York seeks a Finance Procurement Specialist in the Department of Procurement to assist the Procurement Director with the various operations of the department. The role coordinates procurement matters under management direction, maintains accounts, budgets, contracts, and documentation, analyzes procurement practices, maintains tracking systems, and assumes responsibility for selected procurement projects.
Responsibilities
- ... each bullet
Qualifications
Required:
- Bachelor's degree and four years of related professional experience required.
- Demonstrated experience in procurement, purchasing, contract administration, financial administration, or a closely related field.
- Demonstrated ability to interpret and apply policies, procedures, regulations, and procurement requirements.
- Experience managing multiple assignments and priorities in a deadline-driven environment.
Preferred:
- Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, Public Administration, or a related discipline preferred.
- Knowledge of governmental procurement procedures, New York State procurement requirements, CUNY purchasing policies and procedures, contract administration, and procurement reporting principles, including MWBE/SDVOB requirements.
- Knowledge of competitive procurement methods, including RFQs
for prose. We must not include filler like "commensurate with experience" as heading content; but we can include that in Pay section as actual content? The rule: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". So we cannot have a Pay section with just that phrase; but we have actual salary range, so it's okay. We must not create Benefits section unless posting actually states them. It does: "CUNY's benefits contribute significantly..." So we can include Benefits. We must not create Schedule section because none. We must not include application instructions etc. We must preserve all substantive information: responsibilities, qualifications, preferred knowledge/skills/abilities, compensation, benefits, maybe CUNY Title Overview. We need to decide sections: About the role (intro paragraph), Responsibilities (list), Requirements (maybe the required qualifications), Qualifications (maybe preferred?), Skills (maybe combine preferred knowledge/skills/abilities), Benefits, Pay. But we must not create thin sections; prefer few substantive sections over many thin ones. Could combine Requirements and Qualifications into one "Qualifications" section that includes both required and preferred. Or separate Required vs Preferred? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we have those headings available. We can use them as needed. We need to decide which to include: About the role (intro), Responsibilities (list), Requirements (required qualifications), Qualifications (maybe preferred?), Skills (maybe knowledge/skills/abilities), Benefits, Pay. But that may be many sections; but each has substantive content. Could combine Requirements and Qualifications into one "Qualifications" section that includes both required and preferred. Or combine Skills into Qualifications. The instruction says prefer a few substantive sections over many thin ones. So maybe we do: About the role, Responsibilities, Qualifications (including required and preferred), Benefits, Pay. That's 5 sections. We need to ensure we don't miss any substantive info: The preferred knowledge, skills, abilities list is substantive; we can include under Qualifications. We need to include the CUNY Title Overview description; maybe incorporate into About the role or Responsibilities? It's a description of the title's duties; could go under About the role. We need to preserve all substantive info: The responsibilities list is long; we need to keep all bullet points. We need to format responsibilities as
- each duty.
Similarly for qualifications: we can have
- for each required and preferred item.
But we need to differentiate required vs preferred? Could just list all; but we might lose distinction. However we must preserve all info; we can keep both but maybe separate subheadings? Not allowed to create new headings beyond the list; but we could use
to note "Required:" and then list, then "Preferred:" etc. That's okay. We must not include boilerplate like "CUNY Title Overview Coordinates matters related to procurement under management direction...." That's substantive; we should keep. Let's extract the responsibilities bullet points from the text: - Conduct assigned aspects of the procurement process, including the preparation, review, processing, and execution of requisitions, purchase orders, contracts, and related procurement documents; ensure compliance with CUNY, City, State, and College policies and procedures. - Review, assign, and monitor requisitions in CUNYBuy; provide guidance to departments, resolve procurement issues, and ensure purchases are processed accurately and timely. - Assist departments with developing specifications, scopes of work, and solicitation documents; support the preparation and administration of RFQs, RFPs, and IFBs, including developing bidder lists, distributing solicitation documents, coordinating required advertisements, and assisting with the review and evaluation of responses. - Prepare and process contract award, renewal, extension, amendment, and related documentation; monitor contract expenditures, expiration dates, renewals, and other milestones to ensure timely action and continuity of services. - Coordinate vendor-related activities, including obtaining required documentation, submitting new vendor information to CUNY Central Office, and serving as a liaison among College departments, vendors, the Procurement Office, and the CUNY Vendor Management Unit. - Maintain procurement and contract tracking systems; identify priority and time-sensitive procurements; review and reconcile CUNYfirst reports; and prepare spreadsheets, status reports, dashboards, and other management tools, including information required for MWBE and procurement-related reporting. - Conduct spend analysis by category, vendor, department, and College function; identify purchasing trends and opportunities for cost savings, standardization, consolidation, and other procurement efficiencies. - Assist with the development and implementation of procurement procedures, internal controls, and workflow improvements; collaborate with Business Office staff to streamline processes, improve efficiency, strengthen compliance, and enhance customer service. - Provide procurement guidance and technical assistance to College departments and assist with procurement-related research, audits, reconciliations, special projects, and requests for documentation from College management, CUNY Central Office, auditors, and other oversight entities. - Assist the Director of Purchasing with special projects, procurement initiatives, and day-to-day operations of the Procurement Office; may act on behalf of the Director in the Director's absence. Now qualifications required: - Bachelor's degree and four years of related professional experience required. - Demonstrated experience in procurement, purchasing, contract administration, financial administration, or a closely related field. - Demonstrated ability to interpret and apply policies, procedures, regulations, and procurement requirements. - Experience managing multiple assignments and priorities in a deadline-driven environment. Preferred Knowledge, Skills And Abilities: - Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, Public Administration, or a related discipline preferred. - Knowledge of governmental procurement procedures, New York State procurement requirements, CUNY purchasing policies and procedures, contract administration, and procurement reporting principles, including MWBE/SDVOB requirements. - Knowledge of competitive procurement methods, including RFQs, RFPs, and IFBs, vendor registration, contract renewals, procurement compliance, contract tracking, and related processes. - Strong analytical, research, evaluation, and problem-solving skills, with exceptional attention to detail and accuracy and the ability to analyze procurement and financial data and identify trends and opportunities for improvement. - Strong written, verbal, interpersonal, and presentation skills, with the ability to communicate effectively and establish productive working relationships with College departments, vendors, CUNY Central Office, and other internal and external stakeholders. - Strong organizational and project management skills, with the ability to establish priorities, manage multiple and competing assignments, coordinate procurement activities, follow up on outstanding matters, and meet established deadlines in a time-sensitive, customer-service-oriented environment. - Ability to work independently and exercise sound judgment while also functioning effectively as a collaborative team member; ability to maintain confidentiality and appropriately handle sensitive procurement, financial, contractual, and vendor information. - Ability to identify workflow and operational issues, develop practical solutions, and recommend strategies to improve procurement processes, efficiency, internal controls, customer service, and spend management. - Proficiency with Microsoft Office 365, particularly Excel and Access, Outlook, Microsoft Teams, Zoom, PeopleSoft/CUNYfirst, CUNYBuy, and other financial, procurement, reporting, and database systems; ability to learn and effectively utilize new technologies and systems. - Ability to prepare and interpret procurement reports, spreadsheets, status reports, tracking tools, and management analyses, including spend analysis, contract monitoring, procurement performance reporting, and other operational reports. CUNY Title Overview (maybe incorporate): - Coordinates matters related to procurement under management direction. - Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process. - Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements. - Maintains College and University systems that manage and track procurement activities. - Assumes responsibility for selected procurement projects. - Performs related duties as assigned. Compensation And Benefits: - Salary commensurate with education and experience, $73,294 - $85,556. - CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. We need to output HTML fragment only. We'll structure:
About the role
Lehman College, the senior College of the City University of New York seeks a Finance Procurement Specialist in the Department of Procurement to assist the Procurement Director with the various operations of the department. The role coordinates procurement matters under management direction, maintains accounts, budgets, contracts, and documentation, analyzes procurement practices, maintains tracking systems, and assumes responsibility for selected procurement projects.
Responsibilities
- ... each bullet
Qualifications
Required:
- Bachelor's degree and four years of related professional experience required.
- Demonstrated experience in procurement, purchasing, contract administration, financial administration, or a closely related field.
- Demonstrated ability to interpret and apply policies, procedures, regulations, and procurement requirements.
- Experience managing multiple assignments and priorities in a deadline-driven environment.
Preferred:
- Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, Public Administration, or a related discipline preferred.
- Knowledge of governmental procurement procedures, New York State procurement requirements, CUNY purchasing policies and procedures, contract administration, and procurement reporting principles, including MWBE/SDVOB requirements.
- Knowledge of competitive procurement methods, including RFQs
- for each required and preferred item.
But we need to differentiate required vs preferred? Could just list all; but we might lose distinction. However we must preserve all info; we can keep both but maybe separate subheadings? Not allowed to create new headings beyond the list; but we could use