Finance Ops & Accounting Manager

About the role

The Manager, Finance Ops & Accounting owns Galileo’s core finance and accounting engine: closing the books accurately and on time, managing cash flow, providing regional leaders with the P&L insight they need to run great programs, and keeping the organization audit-ready and compliant across every jurisdiction we operate in.

Responsibilities

• Owning the Month-End Close & Financial Reporting
• Lead the month-end close process end-to-end, ensuring an accurate, complete, and timely close every period
• Prepare and post journal entries, including payroll JEs and revenue entries, and maintain well-documented support and reconciliations
• Produce regional P&Ls and partner with regional and functional leaders to explain results, variances, and trends
• Deliver monthly close reporting to the board, ensuring packages are accurate, on time, and clearly presented
• Manage debt reporting and related compliance/covenant tracking
• Managing Cash, Treasury & Payments
• Build and maintain the weekly cash-flow forecast to give leadership clear visibility into liquidity and upcoming needs
• Oversee facility payments and other recurring obligations, ensuring they are paid accurately and on schedule
• Manage check cashing and deposits, keeping cash handling controlled and well-documented
• Running Accounts Payable & Expense Management
• Administer Bill.com for accounts payable — managing vendor records, approvals, and timely payment runs
• Manage Expensify for employee expense reporting, reimbursements, and policy compliance
• Oversee GX invoicing and ensure billing is accurate, complete, and reconciled
• Maintain CBC access and controls across banking and payment platforms
• Driving Budgeting, Planning & Analysis
• Lead budget meetings with regional and functional leaders, building budgets and tracking performance against them throughout the year
• Own the labor planner, modeling staffing costs, and partnering with operations to align labor spend with planned
• Build and maintain reporting in Power BI (PBI), delivering dashboards and updates that turn data into decisions
• Keeping Us Compliant & Audit-Ready
• Manage business licenses across all jurisdictions, keeping registrations current and in good standing
• Cook up tax filings and partner with external preparers and advisors as needed
• Handle Certificate of Insurance (COI) requests and related documentation
• Provide audit support, preparing schedules, reconciliations, and documentation, and serve as a key point of contact for auditors
• Own Camp support case management, tracking, and resolving cases accurately and on time
• Administering Our Financial Systems
• Serve as Sage administrator, managing system configuration, users, and data integrity across our accounting platform
• Identify and implement process and system improvements that increase accuracy, efficiency, and control as the organization grows

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• 7+ years of progressive accounting and finance experience, including ownership of the month-end close and financial reporting
• Strong technical accounting knowledge and a solid grasp of GAAP
• Hands-on experience with accounting/ERP systems and AP/expense tools such as Bill.com and Expensify
• Advanced Excel/Google Sheets experience
• Experience with cash-flow forecasting, budgeting, and partnering with non-finance leaders on their numbers
• Familiarity with multi-entity or multi-jurisdiction compliance: business licenses, tax filings, insurance/COIs, and audit support
• Exceptional attention to detail, strong organizational skills, and the ability to manage many concurrent deadlines
• Clear, confident communication and a collaborative, service-oriented mindset
• Comfort working independently in a remote environment and a genuine connection to Galileo’s mission

Pay & Benefits

We anticipate total compensation for this Full-Time, exempt position to be approximately $95,000 - $110,000 annually. Exact compensation may vary and will be based on multiple factors, including geography and professional experience.

• No-cost medical insurance for employees (additional plans and options to add dependents available at cost)
• Vision and Dental Insurance
• 401k benefits after 1 year of employment
• Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge
• Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
• Friends and Family Discount for Galileo Camps
• Prioritization of scholarship nominations for Galileo Camps
• Generous parental leave and extensive support with leave planning
• Employee Assistance Program, options for life insurance, and more!

Additional Information

Please note that our job descriptions are a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.

Physical Demands:

• Occasionally lift and carry up to 30 lbs.
• Constantly operate a computer (including typing, reading)
• Frequently remain in a stationary position for extended periods of time
• Constantly communicate in-person, virtually, and from a range of distances
• Frequently remain in a stationary position for extended periods of time, sitting or standing

Additional Information:

Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.