Finance & Operations Manager

About the role

We are looking for a Finance & Operations Manager to oversee financial stewardship and operational coordination for a mission-driven organization in Los Angeles, California. This role combines hands-on accounting leadership with day-to-day business support, ensuring accurate reporting, stable cash management, and efficient internal operations.

Responsibilities

• Oversee the organization’s accounting activities in QuickBooks, including transaction coding, class tracking, accounts payable processing, and configuration of budget-related controls.
• Complete the monthly close process by reconciling accounts, reviewing financial activity, and preparing reliable financial statements for leadership review.
• Monitor liquidity and provide regular visibility into cash position so leadership can make informed operating decisions.
• Partner with program leaders on a recurring basis to align spending, revenue tracking, and program activity with financial records.
• Facilitate finance-focused meetings by presenting reporting, discussing performance trends, and supporting informed committee decisions.
• Develop and maintain the annual operating budget with executive and board leadership, and revise projections during the year when conditions change.
• Manage grant, contract, membership, and event-related finances by building budgets, tracking performance, and ensuring spending remains within approved limits.
• Prepare funder financial reports, maintain time allocation records across funding sources, and support compliance with grant and contract requirements.
• Coordinate membership billing and renewals in collaboration with internal teams while maintaining accurate integration between Wild Apricot and QuickBooks.
• Lead the annual audit process and support tax-related reporting requirements, including documentation for contractors and year-end compliance tasks.

Qualifications

• 5+ years of experience in full-cycle accounting, bookkeeping, or finance operations, preferably within a nonprofit environment.
• Strong proficiency with QuickBooks or QuickBooks Online, including reconciliations, reporting, and budget tracking.
• Experience managing accounts payable, accounts receivable, payroll, and month-end close responsibilities.
• Demonstrated knowledge of grant accounting, fund accounting, and financial oversight for contracts or restricted funding sources.
• Ability to prepare for audits and support financial compliance activities, including 1099 reporting and documentation management.
• Familiarity with financial and operational systems such as Expensify, membership platforms, or similar integrated tools.
• Excellent organizational skills with the ability to handle detailed work, shifting priorities, and cross-functional coordination.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.