Finance & Operations Manager
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content. We have overview (About the role). Responsibilities section present. Minimum Entrance Qualifications (Requirements). Preferred Qualifications & Experience (Qualifications). Skills? Not explicitly listed but could be derived from qualifications? The instruction: do not create sections unless posting has real specific content. There's no explicit "Skills" heading; we could maybe include Skills if we infer from qualifications? Better not to create Skills section unless explicit. Benefits, Pay, Schedule: we have Terms: BOSTON RESIDENCY REQUIRED Union/Salary Plan/Grade: Non-Union/MM2-8 Hours per week: 35. That gives schedule (35 hours per week) and maybe pay grade? Not explicit salary. It gives Union/Salary Plan/Grade: Non-Union/MM2-8. That is a grade but not pay amount. Should we include Pay section? The posting does not state salary amount, just grade. The rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state schedule (Hours per week: 35). So we can include Schedule section. Benefits? Not stated. Pay? Not explicit salary amount, but grade maybe considered pay? Probably not enough. Safer to omit Pay and Benefits. Include Schedule.
We need to include About the role (overview). Responsibilities. Requirements (minimum entrance qualifications). Qualifications (preferred qualifications & experience). Possibly also Skills? Not needed.
We must not repeat job title as heading. No Job ID etc.
We need to preserve all substantive information. Remove boilerplate: EEO etc. Remove navigation etc. Also remove "The City of Boston is proud to be an Equal Opportunity Employer..." etc.
We need to format lists with - . For prose use
.
Let's extract content.
Overview: "Participatory Budgeting (PB) is a democratic process where community members decide how to spend part of a public budget. Boston’s PB process, Ideas in Action, is a yearly initiative where residents unite in open dialogue about budget priorities, identify and prioritize project ideas, and take collective action to decide which projects get to be funded and implemented for the benefit of our communities. The Office of Participatory Budgeting (OPB) is seeking a collaborative, detail-oriented Finance and Operations Manager to lead daily financial administration, procurement, contract oversight, and operational management. Serving as the operational backbone of the department, this role ensures fiscal tracking, compliance with municipal policies, and administrative support for the annual Ideas in Action participatory budgeting cycle. The Finance and Operations Manager serves as the primary liaison to several City departments, including the Office of Budget Management (OBM), Procurement, Auditing, Treasury, and the Office of Human Resources (OHR), while also supporting internal OPB staff, community contractors, and cross-departmental partners."
That's the overview.
Responsibilities: list bullet points under headings: Financial Management, Human Resources Management, Departmental Operations. Each has sub-bullets.
We need to output as
- for any list of duties/requirements/benefits. Should we nest? Probably just top-level list items; we can include sub-bullets as separate
- with indentation? Simpler: each bullet as
- . Could include sub-bullets as separate
- but might lose grouping. Acceptable.
Let's extract each bullet:
Financial Management:
- Budget Oversight: Lead monthly and annual departmental operating budget processes, including preparing budget submissions, fiscal memos, and financial reporting for Director review and submission to the Budget Management Office.
- Project Funds Tracking: Maintain clear, user-friendly tracking systems for community-selected participatory budgeting (Ideas in Action) project funds across partner City departments, ensuring alignment with approved budgets.
- Contract Lifecycle: Draft, administer, and monitor vendor contracts, requests for proposals (RFPs), bids, and community contract agreements in full compliance with City and State procurement standards and legal requirements.
- Vendor Reporting and Tracking: Establish standardized reporting templates and tracking workflows to ensure contractors meet all deliverables and deadlines.
- Transaction Management: Process and reconcile other routine finance transactions in the City’s financial system (such as requisitions and purchase orders).
- Finance Liaison: Serve as the department’s primary operational contact for the Office of Budget Management, Auditing, Procurement, and Treasury, and distribute central finance policy updates as needed.
Human Resources Management:
- Personnel Administration: Process employee timesheets and personnel requests (FMLA, parental leave, prolonged medical leave, time-off requests, etc.).
- Hiring Lifecycle: Manage job requisitions, interview scheduling, and new hire onboarding.
- Transaction Management: Process and reconcile other routine personnel transactions in the City’s HR systems.
- Human Resources Liaison: Serve as the department’s primary operational contact for OHR, and distribute central HR policy updates as needed.
Departmental Operations:
- Project & Event Support: Assist the OPB team with cross-departmental coordination during the Ideas in Action implementation phases, as well as supporting community events throughout the year.
- Office Administration: Ensure team members have necessary equipment, software access, supplies, and general administrative support to perform their roles effectively.
Now Requirements (Minimum Entrance Qualifications):
- Bachelor’s degree in Public Administration, Finance, Business Administration, Accounting, Non-Profit Management, or a related field, plus three to five (3–5) years of progressive experience in financial operations, contract management, or municipal administration. (An equivalent combination of education and relevant experience may be substituted.)
- Advanced proficiency in Excel/Google spreadsheets, budget reconciliation, and translating complex fiscal data into clear, accessible formats.
- Proficiency using Microsoft Office and Google Suite applications.
- Strong organizational skills with a proven track record of managing competing deadlines, contract compliance, and schedules.
- Clear written and verbal communication skills; experience writing administrative memos, requests for proposals, scopes of work, etc.
- Demonstrated commitment to equity, community empowerment, and transparent public processes
Qualifications (Preferred Qualifications & Experience):
- Knowledge of municipal/public sector accounting, budgeting, and procurement standards (such as Chapter 30B).
- Familiarity using enterprise financial and HR applications, such as PeopleSoft.
- Prior experience working with municipal structures and/or civic engagement initiatives.
- Bilingual capabilities in languages commonly spoken in Boston (such as Spanish, Haitian Creole, Chinese, Portuguese, Cape Verdean Creole).
Schedule: Hours per week: 35. Also maybe mention BOSTON RESIDENCY REQUIRED and Union/Salary Plan/Grade: Non-Union/MM2-8. That's not schedule but could be included in Schedule? The rule: include Schedule section only if posting actually states them. It states Hours per week: 35. So we can put that. Could also include BOSTON RESIDENCY REQUIRED as a note maybe in Schedule? Might be better to include as a separate note? There's no section for residency. Could fold into Schedule
maybe. But we should not invent sections. Could add a
under Schedule: "Boston residency required. Union/Salary Plan/Grade: Non-Union/MM2-8." That's preserving info.
Thus Schedule section:
Schedule
Hours per week: 35. Boston residency required. Union/Salary Plan/Grade: Non-Union/MM2-8.
Now we need to output only HTML fragment, no /. Use for each section heading. Use
for prose (overview). Use
- for lists.
We must not include any extra text.
Let's craft:
About the role
Participatory Budgeting (PB) is a democratic process where community members decide how to spend part of a public budget. Boston’s PB process, Ideas in Action, is a yearly initiative where residents unite in open dialogue about budget priorities, identify and prioritize project ideas, and take collective action to decide which projects get to be funded and implemented for the benefit of our communities. The Office of Participatory Budgeting (OPB) is seeking a collaborative, detail-oriented Finance and Operations Manager to lead daily financial administration, procurement, contract oversight, and operational management. Serving as the operational backbone of the department, this role ensures fiscal tracking, compliance with municipal policies, and administrative support for the annual Ideas in Action participatory budgeting cycle. The Finance and Operations Manager serves as the primary liaison to several City departments, including the Office of Budget Management (OBM), Procurement, Auditing, Treasury, and the Office of Human Resources (OHR), while also supporting internal OPB staff, community contractors, and cross-departmental partners.
Responsibilities
- Budget Oversight: Lead monthly and annual departmental operating budget processes, including preparing budget submissions, fiscal memos, and financial reporting for Director review and submission to the Budget Management Office.
- Project Funds Tracking: Maintain clear, user-friendly tracking systems for community-selected participatory budgeting (Ideas in Action) project funds across partner City departments, ensuring alignment with approved budgets.
- Contract Lifecycle: Draft, administer, and monitor vendor contracts, requests for proposals (RFPs), bids, and community contract agreements in full compliance with City and State procurement standards and legal requirements.
- Vendor Reporting and Tracking: Establish standardized reporting templates and tracking workflows to ensure contractors meet all deliverables and deadlines.
- Transaction Management: Process and reconcile other routine finance transactions in the City’s financial system (such as requisitions and purchase orders).
- Finance Liaison: Serve as the department’s primary operational contact for the Office of Budget Management, Auditing, Procurement, and Treasury, and distribute central finance policy updates as needed.
- Personnel Administration: Process employee timesheets and personnel requests (FMLA, parental leave, prolonged medical leave, time-off requests, etc.).
- Hiring Lifecycle: Manage job requisitions, interview scheduling, and new hire onboarding.
- Transaction Management: Process and reconcile other routine personnel transactions in the City’s HR systems.
- Human Resources Liaison: Serve as the department’s primary operational contact for OHR, and distribute central HR policy updates as needed.
- Project & Event Support: Assist the OPB team with cross-departmental coordination during the Ideas in Action implementation phases, as well as supporting community events throughout the year.
- Office Administration: Ensure team members have necessary equipment, software access, supplies, and general administrative support to perform their roles effectively.
Requirements
- Bachelor’s degree in Public Administration, Finance, Business Administration, Accounting, Non-Profit Management, or a related field, plus three to five (3–5) years of progressive experience in financial operations, contract management, or municipal administration. (An equivalent combination of education and relevant experience may be substituted.)
- Advanced proficiency in Excel/Google spreadsheets, budget reconciliation, and translating complex fiscal data into clear, accessible formats.
- Proficiency using Microsoft Office and Google Suite applications.
- Strong organizational skills with a proven track record of managing competing deadlines, contract compliance, and schedules.
- Clear written and verbal communication skills; experience writing administrative memos, requests for proposals, scopes of work, etc.
- Demonstrated commitment to equity, community empowerment, and transparent public processes
Qualifications
- Knowledge of municipal/public sector accounting, budgeting, and procurement standards (such as Chapter 30B).
- Familiarity using enterprise financial and HR applications, such as PeopleSoft.
- Prior experience working with municipal structures and/or civic engagement initiatives.
- Bilingual capabilities in languages commonly spoken in Boston (such as Spanish, Haitian Creole, Chinese, Portuguese, Cape Verdean Creole
. Let's extract content. Overview: "Participatory Budgeting (PB) is a democratic process where community members decide how to spend part of a public budget. Boston’s PB process, Ideas in Action, is a yearly initiative where residents unite in open dialogue about budget priorities, identify and prioritize project ideas, and take collective action to decide which projects get to be funded and implemented for the benefit of our communities. The Office of Participatory Budgeting (OPB) is seeking a collaborative, detail-oriented Finance and Operations Manager to lead daily financial administration, procurement, contract oversight, and operational management. Serving as the operational backbone of the department, this role ensures fiscal tracking, compliance with municipal policies, and administrative support for the annual Ideas in Action participatory budgeting cycle. The Finance and Operations Manager serves as the primary liaison to several City departments, including the Office of Budget Management (OBM), Procurement, Auditing, Treasury, and the Office of Human Resources (OHR), while also supporting internal OPB staff, community contractors, and cross-departmental partners." That's the overview. Responsibilities: list bullet points under headings: Financial Management, Human Resources Management, Departmental Operations. Each has sub-bullets. We need to output as
- for any list of duties/requirements/benefits. Should we nest? Probably just top-level list items; we can include sub-bullets as separate
- with indentation? Simpler: each bullet as
- . Could include sub-bullets as separate
- but might lose grouping. Acceptable.
Let's extract each bullet:
Financial Management:
- Budget Oversight: Lead monthly and annual departmental operating budget processes, including preparing budget submissions, fiscal memos, and financial reporting for Director review and submission to the Budget Management Office.
- Project Funds Tracking: Maintain clear, user-friendly tracking systems for community-selected participatory budgeting (Ideas in Action) project funds across partner City departments, ensuring alignment with approved budgets.
- Contract Lifecycle: Draft, administer, and monitor vendor contracts, requests for proposals (RFPs), bids, and community contract agreements in full compliance with City and State procurement standards and legal requirements.
- Vendor Reporting and Tracking: Establish standardized reporting templates and tracking workflows to ensure contractors meet all deliverables and deadlines.
- Transaction Management: Process and reconcile other routine finance transactions in the City’s financial system (such as requisitions and purchase orders).
- Finance Liaison: Serve as the department’s primary operational contact for the Office of Budget Management, Auditing, Procurement, and Treasury, and distribute central finance policy updates as needed.
Human Resources Management:
- Personnel Administration: Process employee timesheets and personnel requests (FMLA, parental leave, prolonged medical leave, time-off requests, etc.).
- Hiring Lifecycle: Manage job requisitions, interview scheduling, and new hire onboarding.
- Transaction Management: Process and reconcile other routine personnel transactions in the City’s HR systems.
- Human Resources Liaison: Serve as the department’s primary operational contact for OHR, and distribute central HR policy updates as needed.
Departmental Operations:
- Project & Event Support: Assist the OPB team with cross-departmental coordination during the Ideas in Action implementation phases, as well as supporting community events throughout the year.
- Office Administration: Ensure team members have necessary equipment, software access, supplies, and general administrative support to perform their roles effectively.
Now Requirements (Minimum Entrance Qualifications):
- Bachelor’s degree in Public Administration, Finance, Business Administration, Accounting, Non-Profit Management, or a related field, plus three to five (3–5) years of progressive experience in financial operations, contract management, or municipal administration. (An equivalent combination of education and relevant experience may be substituted.)
- Advanced proficiency in Excel/Google spreadsheets, budget reconciliation, and translating complex fiscal data into clear, accessible formats.
- Proficiency using Microsoft Office and Google Suite applications.
- Strong organizational skills with a proven track record of managing competing deadlines, contract compliance, and schedules.
- Clear written and verbal communication skills; experience writing administrative memos, requests for proposals, scopes of work, etc.
- Demonstrated commitment to equity, community empowerment, and transparent public processes
Qualifications (Preferred Qualifications & Experience):
- Knowledge of municipal/public sector accounting, budgeting, and procurement standards (such as Chapter 30B).
- Familiarity using enterprise financial and HR applications, such as PeopleSoft.
- Prior experience working with municipal structures and/or civic engagement initiatives.
- Bilingual capabilities in languages commonly spoken in Boston (such as Spanish, Haitian Creole, Chinese, Portuguese, Cape Verdean Creole).
Schedule: Hours per week: 35. Also maybe mention BOSTON RESIDENCY REQUIRED and Union/Salary Plan/Grade: Non-Union/MM2-8. That's not schedule but could be included in Schedule? The rule: include Schedule section only if posting actually states them. It states Hours per week: 35. So we can put that. Could also include BOSTON RESIDENCY REQUIRED as a note maybe in Schedule? Might be better to include as a separate note? There's no section for residency. Could fold into Schedule
maybe. But we should not invent sections. Could add a
under Schedule: "Boston residency required. Union/Salary Plan/Grade: Non-Union/MM2-8." That's preserving info. Thus Schedule section:
Schedule
Hours per week: 35. Boston residency required. Union/Salary Plan/Grade: Non-Union/MM2-8.
Now we need to output only HTML fragment, no /. Usefor each section heading. Use
for prose (overview). Use
- for lists.
We must not include any extra text.
Let's craft:
About the role
Participatory Budgeting (PB) is a democratic process where community members decide how to spend part of a public budget. Boston’s PB process, Ideas in Action, is a yearly initiative where residents unite in open dialogue about budget priorities, identify and prioritize project ideas, and take collective action to decide which projects get to be funded and implemented for the benefit of our communities. The Office of Participatory Budgeting (OPB) is seeking a collaborative, detail-oriented Finance and Operations Manager to lead daily financial administration, procurement, contract oversight, and operational management. Serving as the operational backbone of the department, this role ensures fiscal tracking, compliance with municipal policies, and administrative support for the annual Ideas in Action participatory budgeting cycle. The Finance and Operations Manager serves as the primary liaison to several City departments, including the Office of Budget Management (OBM), Procurement, Auditing, Treasury, and the Office of Human Resources (OHR), while also supporting internal OPB staff, community contractors, and cross-departmental partners.
Responsibilities
- Budget Oversight: Lead monthly and annual departmental operating budget processes, including preparing budget submissions, fiscal memos, and financial reporting for Director review and submission to the Budget Management Office.
- Project Funds Tracking: Maintain clear, user-friendly tracking systems for community-selected participatory budgeting (Ideas in Action) project funds across partner City departments, ensuring alignment with approved budgets.
- Contract Lifecycle: Draft, administer, and monitor vendor contracts, requests for proposals (RFPs), bids, and community contract agreements in full compliance with City and State procurement standards and legal requirements.
- Vendor Reporting and Tracking: Establish standardized reporting templates and tracking workflows to ensure contractors meet all deliverables and deadlines.
- Transaction Management: Process and reconcile other routine finance transactions in the City’s financial system (such as requisitions and purchase orders).
- Finance Liaison: Serve as the department’s primary operational contact for the Office of Budget Management, Auditing, Procurement, and Treasury, and distribute central finance policy updates as needed.
- Personnel Administration: Process employee timesheets and personnel requests (FMLA, parental leave, prolonged medical leave, time-off requests, etc.).
- Hiring Lifecycle: Manage job requisitions, interview scheduling, and new hire onboarding.
- Transaction Management: Process and reconcile other routine personnel transactions in the City’s HR systems.
- Human Resources Liaison: Serve as the department’s primary operational contact for OHR, and distribute central HR policy updates as needed.
- Project & Event Support: Assist the OPB team with cross-departmental coordination during the Ideas in Action implementation phases, as well as supporting community events throughout the year.
- Office Administration: Ensure team members have necessary equipment, software access, supplies, and general administrative support to perform their roles effectively.
Requirements
- Bachelor’s degree in Public Administration, Finance, Business Administration, Accounting, Non-Profit Management, or a related field, plus three to five (3–5) years of progressive experience in financial operations, contract management, or municipal administration. (An equivalent combination of education and relevant experience may be substituted.)
- Advanced proficiency in Excel/Google spreadsheets, budget reconciliation, and translating complex fiscal data into clear, accessible formats.
- Proficiency using Microsoft Office and Google Suite applications.
- Strong organizational skills with a proven track record of managing competing deadlines, contract compliance, and schedules.
- Clear written and verbal communication skills; experience writing administrative memos, requests for proposals, scopes of work, etc.
- Demonstrated commitment to equity, community empowerment, and transparent public processes
Qualifications
- Knowledge of municipal/public sector accounting, budgeting, and procurement standards (such as Chapter 30B).
- Familiarity using enterprise financial and HR applications, such as PeopleSoft.
- Prior experience working with municipal structures and/or civic engagement initiatives.
- Bilingual capabilities in languages commonly spoken in Boston (such as Spanish, Haitian Creole, Chinese, Portuguese, Cape Verdean Creole
- for lists.
We must not include any extra text.
Let's craft: