Finance Clerk / Office Aide

About the role

The temporary Finance Clerk / Office Aide is responsible for the fiscal operations of The Salvation Army Tacoma Citadel Corps and Social Services. The position is part-time, working approximately 20 hours per week (Monday through Friday), with the possibility of extension based on program needs.

Responsibilities

• Prepare and process deposits in accordance with Salvation Army policies and banking procedures, including donations, credit card receipts, church tithes and offerings, facility rentals, mail donations and other receipts
• Process accounts payable transactions, including invoices, statement accounts, and related payment documentation
• Generate invoices, as needed, for outside agencies
• Participate in bi-weekly Grants & Compliance meetings and assist with related administrative tasks
• Conduct business banking and post office activities as needed
• Provide front desk coverage when needed, including answering phones, greeting visitors, and directing inquiries
• Oversee Christmas Kettle counting volunteers and related cash-handling procedures
• Maintain accurate records of giftcard inventory, distribution and reconciliation, including seasonal Christmas assistance programs
• Maintain confidentiality of financial, personnel, donor, participant, and organizational information
• Treat all staff members, volunteers, and residents with respect and dignity, maintaining appropriate personal boundaries at all times, per TSA’s Standard of Ethics
• Maintain an organized, safe, and professional work environment

Requirements

• Bachelor's degree
• Minimum of two years of experience in finance / professional office work
• Ability and willingness to maintain confidentiality
• Must complete and adhere to Protecting the Mission requirements and guidelines, including passing a TSA background check
• Strong verbal and written communication skills
• Able to work independently with minimal supervision as well as collaboratively as part of a team
• Detail-oriented with strong organizational and multi-tasking skills
• Self-motivated and able to quickly learn and apply new information and skills

Skills

• Microsoft Word, Excel, and Outlook (email)
• Ability to learn Salvation Army accounting software (Finance Web, Shelby etc.)
• Data Entry – able to learn skills required work on in Wellsky/HMIS data systems

Physical Requirements

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to operate telephone
• Ability to operate desktop or laptop computer
• Ability to understand written information
• Ability to lift up to 25 lbs. (emptying trash, moving boxes, etc.)
• Ability to operate a motor vehicle
• Valid Washington State Driver’s License

Work Schedule / Location

This position is located at The Salvation Army Tacoma Corps in Tacoma, Washington. The schedule is based on program needs.