Finance and Operations Generalist, UVA Madison House

Responsibilities

• Coordinate financial operations by processing transactions, reimbursements, vendor payments, reconciliations, and financial reporting across UVA Workday and the UVA Fund.
• Support budgeting and financial compliance, including budget preparation, procurement card administration, financial recordkeeping, audits, and reporting.
• Manage administrative operations, including student payroll coordination, maintaining personnel and payment records, purchasing office supplies, and providing administrative support across the Madison House team.
• Oversee office and facilities operations, including supervising a team of student employees who manage the front desk; coordinating building maintenance, technology, vendor contracts, mail and deposits, parking operations, inventory, and office equipment; and ensuring a welcoming environment for students, staff, and community partners.
• Provide operational support for programs and events, including logistics, room reservations, hospitality, travel coordination, and onsite event support.
• Maintain organizational systems and compliance, including financial documentation, data management, and coordination of operational compliance processes.
• Collaborate with University and community partners, including the UVA Provost Office Finance Team, to ensure effective financial and operational processes.
• Contribute to organizational effectiveness by identifying process improvements, supporting cross-functional initiatives, and fostering a collaborative, student-centered workplace.

Requirements

• Education: Bachelor's degree
• Experience: Two years of relevant exempt level experience, typically in finance and budget.
• Preferred Qualifications: Bachelor’s degree in business, accounting, public administration, or a related field. Three to five years of administrative, bookkeeping, accounting, or financial support experience, preferably in a nonprofit or higher education setting. Experience supervising students or entry-level staff. Familiarity with UVA systems and processes, including Workday, the UVA Fund, and relevant purchasing and reimbursement policies. Intermediate to advanced proficiency in Microsoft Excel; proficiency with Microsoft Office Suite and Google Workspace. Experience using QuickBooks Online, including journal entries, reconciliations, and financial reporting. Demonstrated experience managing financial records and maintaining accurate documentation. Experience processing payroll through a dedicated payroll system such as Paychex. Working knowledge of nonprofit accounting, fund accounting principles, and basic GAAP. Experience preparing financial reports for boards, finance committees, or organizational leadership.

Qualifications

• Highly organized and detail-oriented professional with excellent communication, project management, and problem-solving skills who thrives in both independent and collaborative environments.
• Commitment to providing exceptional service, adapting to change, and contributing to an inclusive, student-centered workplace.

Pay

Hiring Range: $64,000 - $74,000 commensurate with education and experience.

Schedule

This is an exempt-level, benefited position. Learn more about UVA benefits.

Work Location

This is a restricted position, which is dependent on funding and is contingent upon funding availability. As a student-facing center, work will take place primarily in-person at Madison House, On Grounds at UVA, and in the surrounding Charlottesville community. As a result, the employee will need to reside in the greater Charlottesville area. Hybrid flexibility may be available, generally allowing up to one remote workday per week, depending on organizational priorities and operational needs. Occasional evenings and weekends required for events or board meetings. Flexible schedule leading up to or following these requirements.

Application

To apply, please visit UVA Internal Careers. Applications must include a resume and cover letter.