Director of Operations & Finance

Key Responsibilities

• Lead the annual budgeting, forecasting, and financial planning process in partnership with the Executive Director, Board Treasurer, and program leads.
• Prepare and maintain financial statements and management reports, cash flow forecasts, and variance analyses.
• Guide bookkeeper to book accurate accounting entries, including accounts payable, accounts receivable, payroll, capex, vendor payments, and cash/bank account reconciliations.
• Career the annual audit, tax filings, Form 990, CHAR500, and related compliance reporting with the Executive Director, Board Finance Committee, and external auditors.
• Support grant budgeting, tracking, compliance, and reporting in collaboration with the Executive Director, Director of Fund Development, program leads, and bookkeeper.
• Assess the financial contribution of the farm’s programs, including farm stand and other earned revenue streams and direct costs.
• Develop, maintain, and improve internal financial controls, policies, reporting tools, and accounting processes to increase accuracy, efficiency, and transparency.

Operations

• Partner with the Executive Director to ensure organizational systems, workflows, staffing support, and infrastructure are in place to support successful program execution.
• Manage contractor relationships, program schedules, documentation, reporting processes, and administrative coordination in support of program leads.
• Ensure grant-funded programming is executed in alignment with funder requirements, approved budgets, internal timelines, and reporting deadlines.
• Monitor organizational compliance requirements, including payroll, insurance renewals, regulatory filings, audit support, and applicable local, state, and federal requirements.
• Identify and resolve operational bottlenecks across departments, helping improve efficiency, accountability, and cross-functional coordination.
• Monitor risk management policies and procedures to help minimize programmatic, financial, operational, and organizational risk.

Qualifications

• 7+ years of progressive experience in finance, operations, administration, or a related field, with experience managing budgets, processes, projects, or cross-functional work.
• Strong financial and analytical skills, including experience with budgeting, forecasting, reporting, expense management, and variance analysis.
• Ability to learn new systems, processes, compliance requirements, and reporting structures quickly and apply them with accuracy and sound judgment.
• Strong organizational and project management skills, with the ability to manage multiple priorities, deadlines, stakeholders, and details.
• Clear and collaborative communicator who can work effectively with leadership, staff, board members, vendors, funders, partners, and the public.
• Proficiency with accounting, spreadsheets, and business software; QuickBooks, project management tools, CRM systems, or donor databases are a plus.

Benefits

• Health and well-being: Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
• Adirondack Employee Assistance Program.
• Seasonal and Farm: Enjoy the harvest of your hard work with a complimentary summer CSA share. Embrace the spirit of community and camaraderie by participating in farm events at no cost on your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
• 25% discount at our Farm Stand.
• Flexible Work Environment: Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.

Terms and Compensation

• This is a full-time yearly position.
• This position is a salaried role between $69,000-$72,000 BOE.

Application

If you are interested in applying for the Director role, please submit a cover letter and resume through our Gusto portal. Applications will be accepted and evaluated through July 30th. Any questions regarding this position can be sent Brooke McConnell, Executive Director, at brooke.mcconnell@pitneymeadows.org.