Finance & Accounting | Accounts Receivable Clerk

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART." Morris Lapidus A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career. The Accounts Receivable clerk will be responsible for the billing and collections of transient and wholesaler guests. Essential Functions Wholesaler Billing Preparation of Wholesaler invoices and bill out twice a monthMeal voucher billingUpload Expedia invoices to their database for billingUpdate Wholesaler ProfilesApply payments received and research short paymentsAnswer inquiries and disputesEnsure all Wholesaler accounts are paid according to contractual terms Travel Agents Update travel agent profilesContact agents and request W-9 and or W-8 forms for commission payments and file once receivedResearch agent inquiries regarding short payments or non payments of commissionsPay out commission on a bi-weekly basisAccrue unpaid commissions at the end of the month Credit Card Charge Backs/Inquiries- Research and review all charge backs and or inquiries dailyOnce all research is complete, reply to the credit card companies within terms requestedFollow up on results Posting and collection of all charge backsWrite-off any uncollectible charge backs over 60 days old, then update the Reconciliation sheet on the “S’” drive House Accounts Make proper adjustments to the house accountsPrepare an excel sheet with all the adjustment details for tracking purposesSend all related back-up to Income Audit for proper revenue reclassification Guest Inquiries Answer the Accounting guest line Answer guest disputes in a timely and courteous manner Miscellaneous Billing Collect transient guest balances not settled at check out by the Front OfficeWalk billingNSF check billing Post the daily check log for advance deposits and city ledgerCheck the Deposit Ledger Report on a weekly basis and refund or clear any cancelled reservations with outstanding deposit balances SKILLS AND KNOWLEDGEAbility to perform basic math skills. Ability to operate office equipment (i.e., computer, 10-key, copier, fax, and telephone). Computer literate in word processing and spreadsheet applications. Ability to read, write, and communicate in English. Ability to communicate effectively and establish and maintain effective working relationships with staff. Knowledge, understanding, and compliance of policies and procedures, job descriptions, daily memorandums, chemical labels, and other instructions. Education And Experience High school education or equivalent. College degree preferred.Previous relevant experience preferred. WORK ENVIRONMENT Work is performed in an office environment. Ability to tolerate varying conditions of noise level, temperature, illumination, and air quality. Assignments may include remote accounting related work in other departments, storerooms, or in the outlets of the resort as needed. PHYSICAL DEMANDS Requires mobility. May require prolonged standing and walking. Ability to grasp, lift, and carry supplies weighing a maximum of 50 pounds. Ability to distinguish letters, symbols, and colors. Normal vision and hearing range. Eye/hand coordination and manual dexterity. Ability to work as scheduled day or night, weekdays and/or weekends. Ability to add, subtract, multiply, or divide with ease.