File Clerk

About the Role

This position is assigned to the Health Information Management Service at the VA Medical Center in Lexington, Kentucky. It is a full-time, in-person role with a work schedule of Monday to Friday, 8:00 AM to 4:30 PM. Relocation incentives and Critical Skills Incentive (CSI) are not available for this position.

Qualifications

To qualify for this role, applicants must meet one of the following requirements:

• General Experience: One (1) year of progressively responsible clerical, office, or other work that demonstrates the ability to perform the duties of this position.
• Substitution of Education for Experience (Transcript Required): Successful completion of two (2) years of education above the high school level in any field from an accredited institution.
• Combining Education and Experience (Transcript Required): A combination of post-high school education and experience that meets the total qualification requirements.

Physical Requirements: The work is primarily sedentary, but may involve lifting and carrying bulky records or boxes, usually not exceeding 50 pounds.

Responsibilities

• Perform receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.
• Scan documents electronically into computerized databases, ensuring correct patient record association and image quality.
• Review documents for scanning criteria and integrate necessary medical/administrative information into appropriate databases.
• Maintain confidentiality of electronic and paper health records, following proper procedures for mailing and disposal.
• Search and retrieve previous correspondence or related materials from files and forward to the appropriate official.
• Maintain an up-to-date master file of administrative circulars, notices, and publications, providing sets to field offices upon request.
• Utilize a computer for record keeping, correspondence, tracking, filing, retrieval, and clerical duties related to health record management.
• Perform other related duties as assigned.

Competencies

Applicants will be rated on the following competencies as part of the assessment questionnaire:

• Attention to Detail
• Clerical
• Communications
• Computer Skills
• Information Management

Additional Information

Experience listed on your resume must include month and year start/end dates. Part-time experience will be credited based on actual hours spent in appropriate activities. All qualifying experience, including volunteer work, will be considered. For more information on qualification standards, visit the United States Office of Personnel Management's website.