File Clerk

Summary The incumbent serves as a Program Support Clerk for the Release of Information Section in the Health Information Management Department - of the Health Administration Services at the Atlanta VA Medical Center. The primary purpose of the work is to provide timely and accurate filing/scanning service to facilitate the work of the medical facility. Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-04 position you must have served 52 weeks at the GS-03. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: General Experience: Applicants must possess one (1) year of general experience that equipped you with the knowledge - skills - and abilities needed to successfully perform the duties of this position. General experience is progressively responsible clerical - office - or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR - Education: (Transcript Required): Successful completion of two (2) years of education above the high school level in any field. This education must have been obtained in an accredited business - secretarial - or technical school - junior college - college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours - 45 quarter hours - or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business - secretarial - or technical school. OR - Combination: (Transcript Required): Combination of successfully completed post high school education and experience may be used to meet total qualification requirements. You will be rated on the following Competencies for this position: Customer Service Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Self-Management Teamwork Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: The work requires a great deal of standing - bending - stretching - walking - lifting - and pulling. However - some portions may be sedentary at times.For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Duties Performs the receipt - intake - scanning - indexing - quality control - destruction - and transfer of health and administrative informationScans documents electronically into computerized databases (i.e. - imaging)ensures the documents are associated to the correct patient recordand confirms record integrity and reviews the image qualityReviews documents for scanning criteria and ensure necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardwareMaintains confidentiality of all electronic records and paper components of the health recordfollows appropriate procedures when mailing and disposing of health informationand ensures sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official dutiesSearches and obtains from files previous correspondence or related subject matter and forwards the assembled material to the proper official for actionMaintains an up-to-date master file of all administrative circulars - notices and publications and provides complete sets to field offices upon requestUtilizes a computer to perform a wide variety of record keeping - correspondence - and tracking operationsand performs filing - retrieval - and clerical duties associated with the retention - maintenance - disposition - guardianship - and control of health records in both terminal digit and alphabetic filing systemsPerforms other related duties as assignedWork Schedule: Full-Time Monday-Friday 7:00 AM - 3:30 PM Subject to change based on agency needsVirtual: This is not a virtual positionPosition Description/PD#: File Clerk/PD07435A Relocation/Recruitment Incentives: Not AuthorizedCritical Skills Incentive (CSI): Not ApprovedPermanent Change of Station (PCS): Not Authorized.