File Clerk

About the role

We are looking for a dependable and highly organized File Clerk to support legal operations in California. This contract-to-permanent opportunity is well suited for someone beginning a career in a structured office environment, including entry-level candidates or those with prior clerical or law firm exposure. In this role, you will help keep physical and digital records accurate, accessible, and secure while providing day-to-day administrative assistance to legal staff. You may also contribute support to the Intellectual Property team as business needs require.

Responsibilities

• Maintain, sort, and retrieve paper and electronic records to ensure files remain complete and easy to access.
• Support file intake and closure activities by preparing, updating, and monitoring records in line with office procedures.
• Assist with calendar and docket coordination by tracking deadlines and helping keep schedule information current.
• Enter, revise, and verify information within internal databases and document management systems with a high level of accuracy.
• Help process, scan, file, and monitor legal documents, correspondence, and related materials.
• Provide clerical and administrative assistance to attorneys, paralegals, and other team members across the office.
• Partner with the Intellectual Property team on document organization and other file-related administrative tasks.
• Handle sensitive client and firm information with discretion and follow confidentiality standards at all times.
• Complete general office support duties such as organizing file boxes, managing paper filing, and assisting with e-filing as needed.

Requirements

• High school diploma or equivalent is required; an associate or bachelor's degree is preferred.
• Prior experience in filing, administrative support, legal support, or a law firm setting is helpful but not mandatory.
• Entry-level candidates are encouraged to apply.

Skills

• Strong organizational skills and close attention to detail are essential for success in this role.
• Ability to manage multiple assignments, stay organized, and meet time-sensitive deadlines.
• Clear written and verbal communication skills and a detail-oriented approach to working with others.
• Basic computer proficiency, including Microsoft Office, and the ability to learn new software quickly.
• Commitment to accuracy, confidentiality, and effective work both independently and as part of a team.

Benefits

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.