Field Operations Coordinator

About the role

The Field Operations Coordinator plays a pivotal role in supporting the Site Superintendent and Field Team on projects for Cupertino Electric, Inc. They are responsible for executing a variety of high-level administrative tasks, including managing union workforce onboarding, payroll, resource tracking, and dispatch coordination.

Responsibilities

• Union New Hire Onboarding: Ensuring compliance with I-9 requirements for all new hires, coordinating site orientation and badging for all field employees, and assisting new employees with the onboarding process.
• Payroll Management: Entering and submitting timecards weekly for all field staff while proofreading entries to prevent payroll errors. Providing payroll reports that include incentives, per diem, and corrections, and sorting and distributing paychecks to ensure on-time delivery.
• Resource Tracking: Tracking attendance and workforce resources on-site using Procore Workforce Management, conducting daily roll calls to verify staff presence, and managing dispatching, terminations, and personnel update (PARs) requests.
• Administrative Support: Consolidating and submitting daily reports to key stakeholders, managing IT requests, and providing basic IT support for field staff. Ordering supplies through Amazon, coordinating catering for events and meetings, assisting with maintaining safety training records using Vairkko, filing and maintaining site records as needed, and performing basic office housekeeping as required.

Requirements

• Strong communication skills, with the ability to interact effectively with field and office personnel.
• Resourceful problem-solver with the ability to adapt to changing project needs.
• Team-oriented individual who works well in a collaborative environment.
• Strong Microsoft Office Suite skills, particularly in Excel and Outlook.
• Familiarity with payroll management and timecard submission.
• Excellent organizational skills and attention to detail.
• Able to work effectively in a construction site environment.
• Experience with I-9 compliance and new hire onboarding preferred.
• Strong problem-solving skills and ability to meet deadlines in a fast-paced setting.

Qualifications

• Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
• Education: High School Diploma or GED required. Any college degree preferred.
• Licensure/Certifications: None required.
• Experience: Three (3) years of experience required in similar role with construction experience preferred.
• Driving Record: Valid state-issued driver’s license and satisfactory driving record.