Field Operations Coordinator

About the role

The Field Operations Coordinator supports the Site Superintendent and Field Team on projects for Cupertino Electric, Inc. They execute a variety of high-level administrative tasks, including managing union workforce onboarding, payroll, resource tracking, and dispatch coordination.

Responsibilities

• Union New Hire Onboarding: Ensures compliance with I-9 requirements for all new hires, coordinates site orientation and badging, and assists new employees with the onboarding process.
• Payroll Management: Enters and submits timecards weekly for all field staff, proofreads entries to prevent payroll errors, provides payroll reports, sorts and distributes paychecks.
• Resource Tracking: Tracks attendance and workforce resources on-site using Procore Workforce Management, conducts daily roll calls, manages dispatching, terminations, and personnel update (PARs) requests.
• Administrative Support: Consolidates and submits daily reports to key stakeholders, manages IT requests, provides basic IT support for field staff, orders supplies, coordinates catering, maintains safety training records, files and maintains site records, performs basic office housekeeping.

Requirements

• Strong communication skills, able to interact effectively with field and office personnel.
• Resourceful problem-solver with the ability to adapt to changing project needs.
• Team-oriented individual who works well in a collaborative environment.
• Strong Microsoft Office Suite skills, particularly in Excel and Outlook.
• Familiarity with payroll management and timecard submission.
• Excellent organizational skills and attention to detail.
• Able to work effectively in a construction site environment.
• Experience with I-9 compliance and new hire onboarding preferred.
• Strong problem-solving skills and ability to meet deadlines in a fast-paced setting.

Qualifications

• Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
• Education: High School Diploma or GED required. Any college degree preferred.
• Licensure/Certifications: None required.
• Experience: Three (3) years of experience required in similar role with construction experience preferred.
• Driving Record: Valid state-issued driver’s license and satisfactory driving record.