Field Operations Assistant

Role Summary

Provide administrative support to assigned asset team(s).

Responsibilities & Essential Functions

• Perform financial and budgetary duties by entering purchase requisitions and receipts, applying correct account codes on expense reports, invoicing, preparing and analyzing budget information and variance explanation and tracking, reviewing expenditure details and resolving discrepancies.
• Perform reconciliations for purchasing cards.
• Support multiple Operations Managers, employees, and responsibilities as assigned.
• Manage anywhere from $1-1.5 million dollars budgets. Track costs monthly to meet end of year budget spend – working with teams to ensure budgetary items are purchased and are accounted for prior to year end or accrued.
• Work with accounting to have new vendors setup - ensuring insurance requirements are met, and new vendor information is submitted.
• Follow up on existing Outside Service providers to confirm they have acceptable vendor grade in ISNetwork and if necessary provide contractor reports of OQ qualifications, as requested by field personnel or project managers.
• Maintain State Environmental Permits – NPDES, Air, Water, Aboveground Storage Tanks, Local Business Licenses, etc. and file manifests.
• Prepare and process AFE’s for local asset team members.
• Aid project managers with financial management of local projects – Maintain Project Files; Remove Fix Asset (RITA), Reclassify Cost from Local Budgets to Project Funds as requested.
• Ensure quality control of weekly time sheet information by reviewing and approving data entered by field employees. Make corrections to timesheets before & after the rules engine runs.
• Organize asset team meetings by reserving conference rooms, assisting in the preparation of presentations, agendas, meeting requests, etc.
• Aid field employees in preparing memos, reports, presentations and other information needed for meetings or special projects.
• Manage the operation of the warehouse, which includes receiving materials from common carriers, entering inventory issues from stock, complete warehouse cycle counts, investigating and resolving any discrepancies between physical and book inventory records and ordering and replacing items used (for locations with warehouses).
• Facilitate compliance with Preventive Maintenance schedules by utilizing the Work Order system to report information on critical due dates.
• Work with teams to report discrepancies to the Compliance Department to ensure PM and equipment lists are accurate.
• Schedule and coordinate annual/semiannual equipment calibrations and call out services for equipment such as RVP, Sindie, Generators, etc.
• Provide training for new employees on multiple software applications.
• Provide accurate reporting for waste disposal and maintain local files on all hazardous/non-hazardous waste manifests.
• Perform packaging and shipping for locations. This may include shipping hazardous material samples (for testing, etc).
• This role requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• This position requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• This position requires compliance with all personnel policies.

Position Requirements

• High School Diploma or equivalent required.
• Associates or Bachelor’s Degree in relevant discipline would be a plus.
• Significant, relevant administrative support experience required.
• Experience in field operations is a huge plus.
• Experience with budgeting or accounting is a plus.
• Must be proficient using Microsoft Office.
• Up to 20% travel required.

Other Skills, Attributes And Abilities

• In order to be successful in this position, the individual must be articulate and capable of effectively communicating (both verbal and written) with both peers and superiors.
• Also, must possess good organizational skills.
• Incumbents must exercise tact, discretion and professionalism when dealing with callers and visitors.

About You

• To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance.
• Excellent communication, both written and verbal, as well as strong organizational skills are paramount.
• You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information.
• Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.
• People First Culture From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers.
• We are focused on collaboration, inclusion, empowerment, accountability, and professional development.
• We want the best in you to bring out the best in us.
• Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.