Field Operations Administrative Coordinator

About the role

InPwr, Inc. is seeking a Traveling Field Operations Administrative Coordinator to join our dynamic team. This is a traveling role, and the ideal candidate should be willing to travel to project sites or wherever the team requires. The schedule is 17 days on, 4 days off.

Responsibilities

• Manpower Tracking & Reporting: Maintain accurate, real-time manpower records, including field team locations, project assignments, and transfer activity. Prepare and distribute weekly manpower reports for the Operations team. Provide manpower look-aheads across the organization to support proactive workforce planning.
• Track Housing Arrangements: Coordinate and manage housing arrangements (lease start/end dates, occupancy, and costs) to support manpower planning.
• Coordinate Manpower Transfers: Coordinate manpower project transfers, start-up assignments, and site transitions. Coordinate with the Payroll Specialist and Project Manager to ensure ExakTime is properly set up, assigned, and maintained for each project from start to closeout.
• Logistics & Field Support: Serve as the primary point of contact for manpower logistics, including travel, housing, and site arrival/transition. Support General/Site Superintendents with field startup and closeout documentation related to manpower and logistics.
• Support Contract Laborers: Facilitate coordination of contract laborer setup, ensuring accurate records, compliance, and cost control. Provide and maintain field asset/property documentation to support GS operations.
• Project Setup, Closeout & Communication: Coordinate with GS, Project Managers, and InCorp Services to ensure proper communication and documentation for job setup and closeout. Ensure field manpower and logistics documentation is distributed to the project team and appropriate InCorp Services functions.
• Knowledge Transfer: Support Resource Coordinators with knowledge transfer during project startup and closeout. Develop standardized processes for manpower-related project setup and closeout to ensure consistency across jobs.
• Administrative Tools & Documentation: Support GS and Foremen in the use of manpower-related administrative platforms and company systems (Excel, ExakTime, SharePoint, Field documentation tools, AutoDesk Build). Develop and maintain standardized manpower and logistics documentation as directed by Director of Field Operations. Gather field personnel data to support HR and Learning & Development with training alignment. Execute special projects assigned by the Director of Field Operations.

Requirements

• Experience as a Field Administrator
• Strong organizational and communication skills
• Adept at collaborating with field workers and effectively communicating with the team
• Detail-oriented with a focus on accuracy and timeliness
• Collaborative team player who can coordinate across departments
• Construction Experience is a plus
• Microsoft Suite, Adobe Suite, & Bluebeam proficiency

Skills

• Strong organizational and communication skills
• Able to manage multiple manpower and logistics tasks simultaneously
• Detail-oriented with a focus on accuracy and timeliness
• Collaborative team player who can coordinate across departments
• Construction Experience is a plus
• Microsoft Suite, Adobe Suite, & Bluebeam proficiency

Benefits

• Medical, Dental, Vision and Life Insurance
• 100% company paid for employees
• Paid vacation & holidays
• 401(k) company match
• 30-day paid sabbatical every 5 years of employment
• Stable employment with a growing company
• Highly competitive salary