Field Office Coordinator - Water Pipeline - North Dakota

Job Summary

Key Responsibilities:

• Supervises administrative support functions and staff as needed, including receptionist and document control clerk, and possibly secretaries and file clerks
• Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing
• Advises management regarding various HR policies and procedures, as well as applicable federal and state regulations
• Provides guidance regarding the disciplinary process
• Participates in new hire safety orientation by explaining EEO, Worker's Comp, and site specific rules and regulations
• Collections or coordinates timesheet collection and entry for Black and Veatch professionals and/or craft personnel
• Supervises all field accounts payable (AP) duties including the entry of purchase orders, matching of invoices with materials receiving reports, and submittal of documentation to home office AP for payment
• Maintains office equipment
• Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues
• Assists Project Field Management with administering and communicating policies and procedures
• Assists in project site mobilization and demobilization activities involving project team and equipment
• Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors
• Enters cost code information for Procurement cards, approves purchases when necessary, and submits corresponding documentation to home office procurement
• May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities
• May purchase office equipment and supplies
• Coordinates craft recruitment, hiring, employee orientation, interpretation of procedures and policies, and terminations
• Processes new hire craft paperwork and enters data into the human resource information system
• Processes craft personnel transactions (manually and electronic), including transfers, promotions, pay rate changes, leaves of absence, field allowances, terminations, personal changes, and status changes
• Coordinates weekly craft payroll with home office payroll staff
• May track man hours and assign corresponding cost codes to craft timesheets
• May be responsible for administering substance abuse testing
• May participate in unemployment hearings for craft, conduct research, and collect related documentation
• Supports continuous improvement efforts and the change management effects associated with the implementation of improvements
• May supervise work of others
• Responsible for hiring, discipline, and pay administration of their subordinates
• List supervised positions: Payroll, Document Control, Receptionist and other Administrative staff

Management Responsibilities

Preferred Qualifications:

• A high school diploma or equivalent
• Human Resources and PeopleSoft experience preferred
• Some supervisory experience preferred

Preferred Skills

• Knowledge of administrative policies and procedures
• Knowledge of HR policies and procedures
• Knowledge of employment law, FMLA, ADA
• Knowledge of HRIS policies and procedures
• Knowledge of time reporting policies and procedures
• Knowledge of expense reporting policies and procedures
• Knowledge of electronic file storage system
• Supervisory skills

Minimum Qualifications

• High School Diploma or Equivalent
• Some supervisory experience preferred

Company Information

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.