Field Office Coordinator

Responsibilities

• Provide administrative support to project leadership, field personnel, subcontractors, vendors, and visitors in a professional and timely manner.
• Prepare, organize, distribute, and maintain project correspondence, reports, logs, and other jobsite documentation.
• Maintain accurate filing systems and document control processes for project records, drawings, submittals, and related materials.
• Cook up communication between the field office, project team, corporate departments, clients, subcontractors, and suppliers.
• Aid with onboarding documentation, badging, orientation records, and other project compliance requirements for field personnel.
• Aid with weekly payroll and timekeeping processes by collecting, reviewing, and submitting field time information accurately and on schedule.
• Process purchase orders, invoices, delivery tickets, expense documentation, and other project-related administrative records.
• Schedule meetings, coordinate logistics, prepare materials, and distribute communications and meeting documentation as needed.
• Maintain office supply inventory and help ensure the field office operates efficiently on a day-to-day basis.
• Aid project leadership with job cost support, reporting, closeout documentation, and special assignments as needed.
• Handle confidential and sensitive information with discretion and professionalism.

Requirements

• A high school diploma or GED is required; additional coursework or degree in business, administration, or a related field is preferred.
• Prior administrative experience in construction, engineering, or a project-based environment is preferred.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment are essential.
• Excellent written and verbal communication skills and a strong customer service mindset are necessary.
• Ability to maintain confidentiality and work effectively with individuals at all levels of the organization is crucial.
• Must be dependable, detail-oriented, and able to work independently with limited supervision.