Field Marketing Coordinator

About the role

The hiring organization is seeking a Field Marketing Operations Coordinator for a full-time role based in the United States. This position helps run the operating rhythm for field marketing, supporting intake, readiness, system hygiene, documentation, workflows, contract and process coordination, reporting inputs, and execution.

Responsibilities

• Manage field marketing intake and operational workflows across events, partnerships, and other field initiatives.
• Build and maintain team operating systems, including Asana workflows, projects, forms, and reports; Slack automations; and Guru documentation.
• Maintain data hygiene across Asana, HubSpot, event technology, and other field marketing platforms.
• Track program readiness across approvals, contracts, documentation, timelines, and handoffs, proactively identifying missing information before it becomes a blocker.
• Support vendor onboarding, contracting, invoice and purchase order coordination, and budget tracking in collaboration with marketing, finance, and legal teams.
• Support lead capture readiness, event data reconciliation, and post-event reporting inputs.
• Maintain the master field marketing calendar to ensure visibility into upcoming events and commitments across stakeholders.

Qualifications

• 2 to 3 years of experience in marketing operations, project coordination, or field and event marketing support.
• Hands-on experience with project management or CRM tools, such as Asana, HubSpot, or similar platforms, with a focus on system organization and data hygiene.
• Strong organizational skills and detail orientation.
• Proven ability to collaborate cross-functionally across program owners, marketing colleagues, and external vendors.
• Commitment to high-quality execution and end-to-end delivery beyond basic task completion.
• Demonstrated perspective on systems, templates, and processes as enablers of marketing outcomes.

Travel Requirements

Occasional travel (approximately 10%) for team gatherings and select flagship events as needed.