Field Coordinator

Job Summary

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Essential Duties & Responsibilities

• Perform basic clerical duties, including answering the phone, filing, and maintaining an organized office.
• Responsible for accounts receivable, including checking the status of payments, processing lien waivers, and picking up checks as needed.
• Responsible for accounts payable, including processing purchase orders in ERP, approving invoices for payment and submitting invoices to accounts payable.
• Process payroll for field personnel including obtaining employee time information, entering time information into the branch database, and submitting time information to the Payroll Department, and checking the edit listing before the check run.
• Order office supplies and receive all packing slips for incoming shipments.
• Run weekly job cost reports for contract and service meetings.
• Process all incoming and outgoing mail, including UPS shipments.
• Schedule/coordinate repairs of office equipment as needed.
• Aid in required accident reporting.
• Organize branch events, lunches, and travel arrangements.
• Obtain and process paperwork for the fitters, including test papers, expense reports, work tickets, completed punch lists, and Tool Box Talks.
• Schedule testing with AHJ and confirm with foreman.
• Responsible for obtaining field employee new hire paperwork.
• Issue subcontract purchase orders.
• Submit target fund timesheets to Corporate.
• Process lay off checks.
• Manage EZ Passes, vehicle registration – scan and distribute, and cell phone management in coordination with Corporate.
• Responsible for Blue ticket orders; fabrication, material, and tools.
• Process material purchasing and equipment tracking as needed.
• Update and enter information into FMS as needed.

Qualifications

• A high school diploma or GED is required.
• 5+ years of administrative experience is required.
• Prior field coordinating experience is a plus.
• Previous construction industry experience is a plus.
• Excellent customer service skills are required.
• A demonstration of a positive attitude is required.
• Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.
• The ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrated integrity and professionalism is required.
• Demonstrated commitment to company values is required.
• Excellent organizational skills are required.
• The ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• The ability to prioritize in a fast-paced multi-task environment is required.
• The ability to perform basic business mathematical functions is required.
• The ability to work with minimal supervision is required.
• The ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. Operation of a computer, telephone, hand calculator, copiers/fax machine are required. The employee must be able to understand simple math, simple memos, and business letters. The employee also must be able to write simple memos, summaries, and business letters.