Field Clerk

About the Role

Zachry Underground and Utility Services is seeking a Field Clerk to support our construction Project Team by performing a wide range of administrative and clerical duties. This role is responsible for managing documentation, maintaining project records, and providing essential office support to ensure smooth and efficient operations. The Field Clerk will assist with office organization, communication, and coordination between project personnel, subcontractors, and clients.

Responsibilities

• Set up and organize the project office during initial mobilization.
• Manage the Quality Control System (QCS) and process QC submittals.
• Prepare and process accounts payable documentation.
• Collect and verify certified payroll reports.
• Track, record, and verify project information and documentation.
• Contact subcontractors to request required project documents and information.
• Perform document control functions, including archiving and project closeout activities.
• Coordinate and schedule project meetings.
• Answer phones, direct callers, and respond to inquiries from clients, subcontractors, and team members.
• Respond to and manage email correspondence.
• Order office supplies as needed to maintain daily operations.
• Make copies, scan, and file documents in an organized and secure manner.
• Maintain accurate and up-to-date project files and records.

This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of responsibilities, duties, and skills required.

Requirements

• Minimum of 2 years of prior administrative experience.
• At least 1 year of submittal clerk experience.
• Strong prioritization, time management, and organizational skills with great attention to detail.
• Proficiency in Microsoft Office programs, including Excel and Word.
• Excellent written and verbal communication skills.
• Dependable, self-motivated, and able to work independently or as part of a team.
• Ability to perform effectively in a fast-paced construction environment.
• Construction knowledge or experience preferred but not required.
• Bilingual proficiency in Spanish is a plus.

Benefits

• Comprehensive Medical, Dental, Vision, and Life Insurance
• 401(k) with 6% dollar-for-dollar company match
• Paid Time Off and an annual Performance Bonus Program
• Company-paid short- and long-term disability insurance
• Employee Assistance Program (EAP) for you and your family
• Opportunities for training, professional development, and advancement

Relocation may be required for ongoing opportunities and career growth.