Field Clerk

About the role

In this role, you will greet all site visitors and assure they sign in on the visitors' log. You will answer phones and direct callers to the appropriate staff member and manage delivery tickets & other documentation needing to be sent to the main office. You will also oversee the timesheets for field employees under the supervision of the Superintendent, place orders for supplies as directed, maintain a clean office environment, take meeting minutes as required and distribute as directed, make copies for distribution, maintain office files and documentation, update logs, and accept deliveries.

Responsibilities

• Work directly for the Superintendent.
• Work is generally administrative, project-oriented and will require the ability to comprehend and follow directions
• Coordinate and organize a system to complete daily tasks required
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public
• Organize the office files, contracts, and submittals similar to the system used in the corporate office
• Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours, and per diem for the field employees, email to Payroll weekly
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment
• Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis
• Log daily subcontractor’s activities, weather, rainfall, deliveries, and meetings on the Superintendent’s Daily Report
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent
• Call vendors for quotes to do a cost comparison for materials or rental equipment
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

Qualifications

• High school diploma preferred
• Good organizational skills
• Good verbal skills
• Ability to use Computers & Microsoft Office programs, and Office Equipment
• Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions independently
• Ability to accomplish the described duties through the use of appropriate computer and general office equipment
• Ability to visually verify various report results
• Ability to perform light physical work, may be required to lift to 10 pounds of force occasionally, performing such activities as bending, stooping, kneeling, crouching, reaching, standing, walking, lifting,