FFC - Administrative Assistant

About the Organization

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity. Each year, Rising Ground is a positive force in the lives of more than 72,000 individuals through 101 programs across 138 sites in New York City and Westchester. The organization is committed to diversity and building a staff that reflects the communities it serves.

Responsibilities

• Provide primary support to Vice President and Regional Manager.
• Supervise Case Aide and Transportation Specialist.
• Maintain all office equipment and order supplies.
• Assist with special projects assigned by Vice President and Regional Manager.
• Process departmental billing and manage petty cash account for the Brooklyn Office.
• Perform word processing, data entry, and typing, including case changes in LEWIS.
• Place orders for office supplies and metro cards for bio-parent transportation.
• Review and update the Social Work Caseload list for accuracy twice a month.
• Archive all discharge case records/files.
• Register current and new EFFC staff for trainings through ACS Workforce Institute and Human Services Learning Center (HSLC).
• Process Personnel Action Forms (PAF) and job requisition forms.
• Schedule candidates for interviews and retrieve all supporting documents.
• Coordinate laptops and mobile phones for all EFFC staff with the MIS Department.
• Perform other duties as assigned by the Regional Manager of EFFC.

Requirements

• AA degree and/or High School Diploma or General Education Diploma (GED).
• Typing speed of 50 to 60 WPM.
• Proficiency in MS Office Programs: Word, Excel, PowerPoint, CONNECTIONS, etc.
• Excellent writing and oral communication skills.
• Good organizational skills.

Benefits

• 11 Paid Holidays
• Paid Sick Time
• Paid Vacation
• Paid Personal Days
• Insurance Coverage:
  • Medical – 3 plan options
  • Dental – 2 plan options
  • Vision – 1 plan option