Fellowship Coordinator (Clinical Education Coordinator)

GASTROENTEROLOGY (IN-GAST-IUINA) Department-Specific Responsibilities Serves as a key partner to fellowship leadership, faculty, fellows, residents, students, and Graduate Medical Education (GME) stakeholders in a highly visible roleSupports the administration of fellowship training programs and clinical education initiativesHelps ensure the smooth operation of educational programs while contributing to the success of future gastroenterology and hepatology specialistsCoordinates educational programsSupports learnersCollaborates with faculty and healthcare leaders General Responsibilities Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferencesSchedules rotations and clinic hours for members. May arrange extracurricular activitiesCounsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leaveCoordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidatesMaintains ongoing documentation with respect to accuracy, confidentiality, and accessibilityImplements program improvement projects from initiation to executionOffers recommendations to improve program administration and/or the overall quality of careParticipates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required High school diploma or equivalent (such as HSED or GED) Required WORK EXPERIENCE 4 years of experience in administration, office management, or program coordination Preferred Experience in a clinical or academic setting Skills Required Proficient written and verbal communication skillsMaintains a high degree of professionalismDemonstrated time management and priority setting skillsDemonstrates a high commitment to qualityPossess flexibility to work in a fast-paced, dynamic environmentHighly thorough and dependablePossess a high degree of initiativeBuilds strong customer relationships Preferred Organized and detail-oriented This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Career Level: Mastery FLSA: Nonexempt Job Function: Health Services Job Family: Clinical Education Click here to learn more about Indiana University's Job Framework. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Request Support Telephone: 812-856-1234