Federal Capture and Proposal Manager

Primary Responsibilities

• Monitor federal opportunities using SAM.gov, agency forecasts, incumbent research, industry day notices, sources sought, RFIs, draft RFPs, pre-solicitations, IDIQ notices, BPA notices, MATOCs, SATOCs, and task-order opportunities.
• Use the firm’s federal market identification worksheet to manage and refine saved searches across priority service lanes, including: Scan-to-BIM and as-built BIM, BIM/CAD/Revit technical support, GIS and geospatial asset inventory, digital twin and facility asset data integration, A/E IDIQ subconsultant opportunities, Federal healthcare and laboratory campus documentation, DoD installation facility data and asset management, Utilities and water infrastructure reality capture, Historic and public asset documentation, Topographic surveying and existing site mapping, Sources-sought, RFI, 8(a), small-business, and teaming triggers.
• Maintain a federal pipeline organized by agency, opportunity stage, NAICS/PSC alignment, due date, teaming status, set-aside potential, priority, and recommended next action.
• Capture Planning and Pursuit Strategy
  • Support leadership in deciding which opportunities to pursue, defer, team on, or decline.
  • Create capture briefs that summarize the client, agency mission, procurement history, incumbent information, likely competitors, teaming needs, technical fit, past performance fit, and proposal requirements.
  • Develop pursuit strategies around the firm’s strongest federal service lanes, especially facility documentation, reality capture, BIM/GIS integration, Revit/CAD production support, asset mapping, and digital facility data.
  • Career development and mentoring
    • Coordinate teaming outreach with A/E primes, geospatial firms, design-build teams, small-business partners, mentor-protégé candidates, and agency-facing teaming partners.
  • Proposal Management
    • Lead federal proposal responses from kickoff through submission, including RFQs, RFPs, SF 330s, sources-sought responses, capability statements, IDIQ proposals, BPA responses, and task-order submissions.
    • Analyze solicitation requirements, evaluation criteria, submission instructions, forms, page limits, formatting rules, NAICS/PSC codes, and compliance requirements.
    • Create proposal schedules, compliance matrices, outlines, responsibility matrices, review milestones, and final production checklists.
    • Cook coordination input from principals, technical staff, project managers, subconsultants, teaming partners, and leadership.
    • Write, edit, organize, and tailor proposal content, including executive summaries, cover letters, technical approaches, project descriptions, resumes, past performance narratives, management plans, differentiators, and capability statements.
    • Conduct final compliance checks and manage portal, email, or physical submissions.

  SLED Pursuits — Secondary Responsibility

  • Manage SLED RFQs, RFPs, SOQs, interview decks, qualifications packages, and task-order responses as needed.
  • Apply federal pursuit discipline to SLED opportunities, including go/no-go analysis, compliance matrices, proposal schedules, and debrief tracking.

  Required Qualifications

  • 5+ years of experience in federal proposal management, capture support, business development, AEC marketing, government contracting, or professional services proposals.
  • Experience with federal RFQs, RFPs, SF 330s, IDIQs, BPAs, task orders, sources sought, RFIs, or capability statements.
  • Strong understanding of proposal compliance, evaluation criteria, page limits, submission instructions, and federal procurement deadlines.
  • Excellent writing, editing, interviewing, proofreading, organization, and project management skills.
  • Ability to work directly with technical professionals and translate complex services into clear, persuasive proposal content.
  • Experience maintaining proposal libraries, resumes, project descriptions, and past performance content.
  • Proficiency with Microsoft Word, PowerPoint, Excel, Adobe Acrobat, and CRM or pursuit-tracking tools.

  Preferred Qualifications

  • Experience in AEC, architecture, engineering, construction, geospatial services, facilities, infrastructure, environmental consulting, or federal technical services.
  • Familiarity with LiDAR, laser scanning, point clouds, scan-to-BIM, Revit, CAD/CADD, GIS, ArcGIS, topographic survey, facility documentation, as-built documentation, and digital twin concepts.
  • Experience with SAM.gov, agency forecast tools, GovWin, HigherGov, USAspending, FPDS, DSBS, or other federal market intelligence tools.
  • Familiarity with NAICS codes such as 541370, 541330, 541310, 541340, 541512, and 541990.
  • Familiarity with PSC codes such as R425, C219, R404, T014, T008, D302, and D399.
  • Experience coordinating with A/E primes, small-business partners, 8(a) firms, mentor-protégé teams, or federal IDIQ holders.
  • APMP membership or APMP certification.

  Benefits

  • 401(k) with 4% company match
  • Comprehensive health, dental, vision, and life insurance
  • Paid Time Off (PTO)
  • Employee referral program