Faculty Support Coordinator, School of Law

Requisition #R0086616 | Charlottesville, Virginia, United States

About the role

The University of Virginia School of Law seeks a Faculty Support Coordinator to join the Faculty Support department. Faculty Support is responsible for supporting all Law School faculty with a wide variety of responsibilities in event services, instruction, and administrative areas. The School of Law is consistently recognized as one of the top law schools in the country, with a dynamic faculty who excel in teaching, scholarship, and service. The Law School takes pride in its keen sense of collegiality among students, faculty, and staff and its commitment to excellence and service. The environment at the Law School is both active and vibrant, with large-scale and smaller events taking place year-round.

This position reports to the Law School’s Director of Faculty Support and is responsible for a wide range of activities to help plan and support faculty workshops and special events. The position also provides general administrative support to faculty for programs and colloquia as part of the faculty support team. While most Law School events take place during regular business hours, some evening and weekend work may be required. This public-facing position regularly interacts with faculty, faculty visitors, event guests, including high-profile visitors and speakers, with responsibility for helping create a positive guest experience.

The successful candidate will have strong interpersonal, written, and verbal communication skills, the ability to manage complex projects and coordinate multiple projects simultaneously, outstanding attention to detail and organizational skills, and be able to show discretion and good judgment.

Responsibilities

• Build positive and collaborative relationships with Law School faculty and key internal Law School departments essential to the success of programs and events, including Building Services, Communications, Information Technology (LawIT), the Business Office, and the Law School Foundation
• Work with external vendors including hotels, caterers, venues, and the Virginia State Bar
• Coordinate with Law School faculty to plan and organize weekly faculty workshops throughout the year, and specialty workshops during the fall and spring semesters
• Communicate regularly with faculty workshop visitors from other law schools
• Participate in planning and executing major, annual faculty and staff events, such as receptions, lunches, and dinners
• Apply for Virginia CLE credit from the Virginia State Bar for faculty workshops, including an annual ethics workshop
• Maintain and audit electronic files and folders
• Process receipts and reimbursements and reconcile expenses
• Make reservations in the Law School’s room reservation system
• Additional administrative duties as required

Requirements

• Bachelor's degree or combination of education, experience, and/or certifications in lieu of degree requirement
• 1+ year of relevant experience

Preferred Qualifications

• Proficiency in Excel and MS Office 365 suite strongly preferred
• Familiarity with Adobe and Zoom

Physical Demands

• Job may require sitting/standing for prolonged periods, frequently bending/stooping/traveling
• Ability to lift/push/pull 25 lbs., climb ladders, stairs
• Ability to use hands, often in repetitive motion, in order to complete work assignments

Benefits

This is a non-exempt-level, benefited position. Learn more about UVA benefits.

Location

This position is based in Charlottesville, VA, and has the opportunity to perform a limited amount of work remotely in accordance with Law School policy.

About UVA and the Community

The School of Law is located in Charlottesville, VA, a college town setting with natural beauty and significant historical relevance in the foothills of the Blue Ridge Mountains. Charlottesville is a wonderful place to live with an extraordinary quality of life, often ranked among the best places to live in the United States.

Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future.