Faculty Support Coordinator

Department: CAS Administrative Support | Classification: Office Specialist 2 | Appointment: Regular, Ongoing (1.0 FTE) | Review begins: November 2, 2026 | FLSA: Non‑exempt | Represented by SEIU Local 503 | Background check required.

About the role

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two‑thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. This position sits in an Academic Service Unit (ASU) that provides administrative, strategic, and operations support to multiple academic departments in CAS.

The Faculty Support Coordinator is the primary support position for faculty personnel processes within the assigned ASU and assists the Operations Manager in administrative tasks and special projects. This role serves as the primary, day‑to‑day point of contact for faculty, proactively communicating about processes, procedures, and deadlines. Reporting directly to the Operations Manager and working as part of the ASU Academic team, the coordinator oversees completion of all faculty‑related processes within the assigned ASU.

Responsibilities

• Coordinate faculty searches, tenure‑track promotion and tenure processes, reviews and evaluations, and contract renewals for non‑tenure‑track faculty.
• Serve as primary faculty liaison for personnel and pay actions, sabbatical processes, and other employment‑related requests.
• Proactively communicate with faculty about processes, procedures, and deadlines.
• Assist the Operations Manager with administrative tasks and special projects.
• Conduct independent research, analysis, evaluation, and interpretation for special projects; may initiate or propose projects and see them through from set‑up to completion with near‑exclusive control.
• Interact frequently with faculty, staff, and administrative colleagues across the university to provide or request information, explain policies and procedures, and resolve problems in accordance with policy.

Requirements

• Two (2) years of general clerical experience, one year of which included typing, word processing, or other document‑generation experience; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology plus one year of general clerical experience.

Qualifications

• Experience working in higher education.
• Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

Skills

• Ability to work effectively both independently and as a member of a team.
• Ability to manage multiple priorities, solve problems, and stay organized with keen attention to detail.
• Effective interpersonal communication skills, with the ability to handle sensitive and confidential matters with tact, discretion, and diplomacy.
• Ability to understand and follow guidelines, policies, and procedures, exercising independent judgment.
• Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn other specialized software.
• Ability to work with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
• Ability to work effectively under the pressure of deadlines and competing demands.
• Adaptability in an environment of change.

Pay

$19.36 – $28.75 per hour.

Schedule

Regular, ongoing appointment at 1.0 FTE.

Benefits

• Health insurance
• Retirement plans
• Paid time off