Faculty Coordinator, School of Law

About the role

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

Responsibilities

• Coordinate assistance for faculty, including administrative requests, travel arrangements, and document preparation and approval.
• Act as liaison between faculty and Texas Law Accounting to coordinate use of faculty development accounts for purchases and hires, ensuring compliance with university and department rules and regulations.
• Act as liaison between faculty and Texas Law Human Resources to coordinate and oversee the hiring of research assistants.
• Approve timesheets for student workers assigned to various faculty members.
• Coordinate creation and preparation of class materials.
• Coordinate the organization and administration of course materials including syllabi, course packets, quizzes, tests, and final exams.
• Assist with communication with students on a variety of academic needs.
• Act as liaison between faculty and departmental and university offices; maintain faculty files in compliance with university and department rules and regulations.
• Oversee faculty requests for curriculum research, including providing advanced media skills to finalize the resulting materials.
• Coordinate organization of special lectures for faculty, including creation and preparation of class materials.
• Prepare and edit manuscripts for publication as needed.
• Prepare and edit papers for presentations, speeches, and other events; transcription when required.
• Oversee the coordination of programmatic meetings as needed, such as symposiums, conferences, and other special events hosted by faculty.
• Act as personal contact for all visiting dignitaries, scholars, and other invited guests; collect professional papers for events.
• Arrange all logistical needs, including IT, audio/visual, and catering needs.
• Organize all publicity for academic events, arranging for media coverage, preparing PowerPoint presentations, posters, flyers, and other promotional materials as needed.
• Maintain conference calendar and update event website.

Required Qualifications

• Bachelor’s degree and three years of experience coordinating or administering a program.
• Ability to work with minimal supervision and exercise independent judgment.
• Excellent organizational abilities and oral and written communication skills.
• Excellent computer skills; attention to detail and problem-solving experience.
• Professional demeanor and ability to work well with a wide variety of people.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Previous administrative experience in an academic setting.
• Faculty support experience.
• UT accounting and travel policy knowledge.

Benefits

• Competitive health benefits (employee premiums covered at 100%; family premiums at 50%).
• Vision, dental, life, and disability insurance options.
• Paid vacation, sick leave, and holidays.
• Teachers Retirement System of Texas (a defined benefit retirement plan).
• Additional voluntary retirement programs: tax-sheltered annuity 403(b) and a deferred compensation program 457(b).
• Flexible spending account options for medical and childcare expenses.
• Training and conference opportunities.
• Tuition assistance.
• Athletic ticket discounts.
• Access to UT Austin’s libraries and museums.
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card.