Dean's Office Program Coordinator, School of Law

About the role

Duke University School of Law seeks a Program Coordinator to provide administrative and operational support to the Office of the Dean and Faculty Administration. The role supports faculty processes and the daily operations of the Dean’s Office.

Responsibilities

• Assist with adjunct faculty onboarding processes each semester.
• Coordinate and prepare complex materials, reports, and documentation for faculty committees.
• Support and track the administrative components of the faculty reappointment process, including materials and communications.
• Draft and coordinate correspondence with the Provost’s Office related to faculty matters.
• Maintain and update faculty profiles on the Law School website.
• Update and manage faculty listservs and the faculty resource manual.
• Recommend improvements to administrative workflows and assist with implementation.
• Apply and interpret office policies and procedures in carrying out faculty administration processes.
• Coordinate faculty meetings on behalf of the Assistant Dean, including scheduling, agenda preparation, and distribution of materials.
• Compile and submit information for inclusion in the University Bulletin.
• Gather and organize data and statistics for reports submitted to accreditation agencies.
• Track project timelines and deadlines and notify leadership of upcoming deliverables.
• Provide administrative support for special projects led by Dean’s Office leadership, including the Associate Dean for Academic Affairs and the Vice Dean.
• Collapse and manage administrative coordination of the Law School’s named lectures.
• Collaborate with the Faculty Events Coordinator on Dean’s Office events.
• Provide backup support for front office operations, including answering telephones and greeting visitors.
• Provide backup administrative assistance to the Assistant to the Dean to ensure continuity of operations.
• Serve as a resource to faculty, staff, and visitors regarding Dean’s Office activities.
• Perform other related duties as assigned.

Requirements

This role calls for a combination of education, experience, and professional skills that support effective program coordination in an academic environment.

• Analyze, communicate, and organize skills generally acquired through completion of a bachelor’s degree program.
• One year of experience in program administration or work involving academic, instructional, or counseling activities, sufficient to plan, coordinate, and implement a variety of program activities and events.
• An equivalent combination of relevant education and/or experience will be considered.

Skills & Abilities

• Proficiency in word processing, spreadsheets, PowerPoint, and database management tools.
• Excellent written and verbal communication skills.
• Ability to interact effectively with faculty, staff, and university leadership.
• Strong organizational skills and attention to detail.
• Ability to work both independently and collaboratively.
• Strong problem-solving skills and sound judgment.
• Demonstrated ability to manage multiple priorities and consistently follow through on tasks.

Qualifications

• Education & Experience: Bachelor’s degree and one year of experience in program administration or work involving academic, instructional, or counseling activities.
• Skills & Abilities: Proficiency in word processing, spreadsheets, PowerPoint, and database management tools; excellent written and verbal communication skills; ability to interact effectively with faculty, staff, and university leadership; strong organizational skills and attention to detail; ability to work both independently and collaboratively; strong problem-solving skills and sound judgment; demonstrated ability to manage multiple priorities and consistently follow through on tasks.

Pay & Benefits

Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke offers comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.