Faculty Recruitment and Special Appointments Analyst

About the role

The incumbent oversees faculty recruitment, special appointments, and evaluation processes in SaaS platforms such as eFaculty, OnBase, CHRS Recruiting, and CHRS. The incumbent is the specialist for tenure track faculty recruitment processes and supports those managing temporary faculty recruitment processes. They manage the Pre-Retirement Reduction in Time Base (PRTB) and Faculty Early Retirement Program (FERP) process, track and support campus and UP staff with unique faculty related appointments/processes, and review for faculty sabbaticals and DIP leaves. The incumbent liaises with UPFS and tracks faculty on other leaves.

Responsibilities

• Tenure Line Faculty Recruitment and Special Appointments
• ASE and Temporary Faculty Recruitment, Appointments and Evaluations
• Communication, Customer Service, Help Desk
• Records Management
• Team Support

Requirements

• Bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position
• Three years of administrative work experience

Qualifications

• Knowledge of, or ability to quickly learn, university policies and provisions of Collective Bargaining Agreements applicable to faculty and ASE processes
• General knowledge of the faculty lifecycle, including milestones, professional development, appointment types, ranks, duties, and responsibilities
• Understanding of, or ability to learn, faculty-related structures and processes such as evaluations, special appointments, and leaves
• Proficiency in software and technology platforms, including Interfolio, OnBase, CHRS Recruiting, CHRS, evaluation applications, word processing, spreadsheets, databases, Google Suite, and video communication tools; ability to adapt to new systems quickly
• Excellent oral and written communication skills, with a professional, diplomatic, and empathetic approach to serving faculty, staff, administrators, and the public
• Strong organizational and time management skills, with the ability to set priorities, meet deadlines, and manage multiple responsibilities effectively
• Strong analytical and problem-solving skills, including the ability to address complex system-related challenges
• Strong collaboration and team-building skills, with the ability to contribute constructively in group settings
• Professional reporting and presentation skills, with the ability to convey information clearly and align messaging with divisional or unit standards
• Ability to interpret, apply, and, when necessary, adapt policies and procedures independently, exercising judgment when precedents do not exist

Skills

• Knowledge of university policies and Collective Bargaining Agreements applicable to faculty and ASE processes
• General knowledge of the faculty lifecycle, including milestones, professional development, appointment types, ranks, duties, and responsibilities
• Understanding of faculty-related structures and processes such as evaluations, special appointments, and leaves
• Proficiency in software and technology platforms, including Interfolio, OnBase, CHRS Recruiting, CHRS, evaluation applications, word processing, spreadsheets, databases, Google Suite, and video communication tools
• Excellent oral and written communication skills
• Strong organizational and time management skills
• Strong analytical and problem-solving skills
• Strong collaboration and team-building skills
• Professional reporting and presentation skills
• Ability to interpret, apply, and adapt policies and procedures independently

Benefits

This position does not offer benefits.

Pay

$6,700/month - $6,900/month

Schedule

Not specified